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Ward Clerk - Adult Psychiatric Division(DOH/NMBHI #13607)

Salary

 

$16.50 - $24.75 Hourly

$34,320 - $51,480 Annually

This position is a Pay Band C2

Posting Details

 
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

Why does the job exist?

 
Incumbent is responsible for maintaining the unit medical records by auditing, filing, progress notes, sorting, and ordering proper forms. Other clerical duties include receptionist, ordering and receiving equipment or supplies needed on the respective unit. In addition, Ward Clerk will order and monitor utilization of selected supplies, office printers, fax machines, telephones, etc., nutritional supplements and forms.

How does it get done?

 
Incumbent will audit confidential charts regularly or completeness including presence of all necessary documents and signatures; assure additional blank forms are placed in chart and stamped with labels as need arises; review Incoming reports/documents daily for patients identification data and Treatment Team signature; routinely notify supervisor of chart deficiencies; initiate corrective action in repair of charts.

Who are the customers?

 
Patients/ Residents/ Clients

Ideal Candidate

 
Ideal candidate will have:
Experience working with clerical duties;
Experience working with Health Insurance Portability and Accountability Act (HIPAA);
Experience in auditing confidential charts;
Experience with transmitting patients orders for processing.

Minimum Qualification

 
High School diploma or equivalent and three (3) months experience working in a hospital setting using medical terminology, processing and maintaining a medical records system, and/or use of Microsoft Office programs and hospital clinical software. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) months may substitute for the required experience.

Employment Requirements

 
Must possess a valid Drivers License

Working Conditions

 
Work is performed in an office setting, long hours of sitting and extreme computer use required, working in a very high stress level environment, must be able to lift/move a minimum of 25 lbs., may be required to work evenings, weekends and holidays.

Supplemental Information

 

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Agency Contact Information:Esequiel Mascarenas (505)454-2604 Email

Agency Contact Information: Kaylene Maldonado (505)454-2371Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

 
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Date Posted
06/23/2026
Job Reference
164316
Organization
Department of Health, State of New Mexico
Location
Las Vegas, NM 87701
Category
Mental Health/Social Services
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