Vital Records Registrar

The Vital Records Specialist performs specialized administrative work involving the registration, amendment, and issuance of vital records in accordance with Arizona law and county policies. This position reviews legal and evidentiary documents, protects confidential information, provides customer service and technical assistance, processes financial transactions, and partners with hospitals, funeral homes, government agencies, and the Arizona Department of Health Services to ensure the accuracy, integrity, and security of vital records.

***Please note this position will move to the Dunlap location (2233 W Dunlap Ave.) at the beginning of 2027.***

About Us

Come work for Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! MCDPH’s mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Two years of office, administrative, or clerical experience
• High School Diploma or GED
• An equivalent combination of post-secondary education and/or job-related experience may substitute for the required education on a year-for-year basis

Other Requirements

• Must possess or can obtain a valid Arizona driver’s license by the time of hire
• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test
• Travel will be required to attend conferences, training, and possible varying work locations

We Also Value

• Experience working with U.S. vital records/registration
• Experience working with medical records or in a health-related field, including mortuary science
• Certification in a Public Health or Community Health Worker program and eligible to receive certification within six months of hire
• Bilingual skills in English/Spanish

Job Contributions

• Register and process vital records by applying specialized knowledge to accurately register live births, stillbirths, foundlings, deaths, and fetal deaths in accordance with Maricopa County, State of Arizona, and departmental policies and procedures.
• Interpret and apply applicable laws and regulations by ensuring compliance with Arizona Revised Statutes, Arizona Administrative Code, and departmental policies governing the registration, amendment, issuance, and access to vital records and certified copies.
• Review, validate, and process legal and evidentiary documents, including court orders, administrative orders, correction letters, affidavits, voluntary acknowledgments of paternity, and other supporting documentation, to create, amend, or update vital records while maintaining strict confidentiality and data integrity.
• Verify identity and safeguard confidential information by authenticating government-issued identification and evidentiary documents, maintaining secure handling of sensitive records, and adhering to all state, county, and departmental records retention and data security requirements.
• Provide customer service and technical assistance by responding to high-volume inquiries in person, by telephone, and electronically; assisting customers, hospitals, funeral homes, and community partners with the vital registration process; and coordinating with the Arizona Department of Health Services to resolve complex registration issues.
• Perform financial and administrative support functions by processing payments, maintaining and reconciling funeral home charge accounts, balancing daily cash receipts, preparing financial documentation, and completing required registration activities and management reports.
• Support operational excellence through collaboration and training by providing consultation and training to hospitals, birthing facilities, funeral homes, and public partners on vital records procedures, while promoting compliance, process improvement, and efficient service delivery.

Working Conditions

• The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
• Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree
• Telework is not available for this position. Travel may be required to the Glendale Regional Office (5141 W Lamar Rd, Glendale, AZ 85301)