Senior Executive Assistant

The Work Unit: 

What You Will Do: 

Key Responsibilities: (List duties from the Duty statement from the PD)

• Complex Calendar Management

• Information and Document Management

• Event, Meeting and Hearing Coordination and Preparation

• Workflow Development Optimization

• EDO Office Administration

RESIDENCY REQUIREMENT:

This posting is open to current and non-current residents of the State of Colorado at the time of submitting your application. However, if you are selected and accept the position, you will be required to establish residence in the State of Colorado.

MINIMUM QUALIFICATIONS:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

• Six or more years of experience in an Executive Assistant role supporting a CEO, senior executive, department director, division director, or equivalent in the public or private sectors, and managing a high volume of information in a high-stakes environment where discretion and good judgement is critical.

• Education in business administration, public administration, organizational development, communications or similar degrees are preferred. 

• Experience in general administrative or office support/coordination roles that did not include direct executive support is not preferred.

You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application. “See resume” will not be accepted.  In addition, part-time work will be prorated when determining whether minimum qualifications are met. 

PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:  

1. Demonstrated experience performing in a liaison capacity between executives, managers, and other assistants.

2. Proven experience managing an executive calendar with competing priorities, conflicts, and last-minute requests.

3. Demonstrated experience handling confidential information.

4. Demonstrated project management experience enforcing deadlines, understanding scope, organizing logistics, and creating materials for executive level initiatives and events.

5. Demonstrated experience managing correspondence to internal and external stakeholders.

CONDITIONS OF EMPLOYMENT: 

• A pre-employment background check will be conducted as part of the selection process.

• A financial check will be conducted as part of the selection process.

• May need to work intermittently outside of work hours for unforeseen circumstances.

• May be called upon to support the executive director during an emergency.

• TRAVEL: 5% Meet with partners, conduct briefings, attend conferences, etc.

A complete application packet must include:

• Completed State of Colorado application.

• A resume and cover letter

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

E-Verify: 

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe_benefits@state.co.us or call 303-692-2060, option 5.