Requisition Team Member

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Requisition Team Member 
Job Title: Program Specialist II 
Agency: Dept of State Health Services 
Department: Lab Business Operations 
Posting Number: 18398 
Closing Date: 09/27/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Range: $4,300.00 - $4,800.00 
Pay Frequency: Monthly
Salary Group: TEXAS-B-18 
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (DBGL) 
Other Locations: Austin 
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

Brief Job Description

As a member of the Requisition Team in the Laboratory Business Operations Unit, provides administrative and technical procurement assistance to staff and leadership within the Public Health Laboratory Division by processing purchase requests. Functions as a liaison between the DSHS Public Health Laboratory Division and both internal and external parties. Maintains a high-volume shared email inbox and responds to customer and vendor inquiries.  Provides consultative assistance and highly technical procurement and accounting expertise to staff and leadership within the Laboratory.  Performs reporting and tracking duties related to purchasing and expenditures. Responds to invoice inquiries to ensure prompt payment of invoices.

Essential Job Functions

EJF 1. Provides administrative and technical procurement assistance to staff and leadership within the Laboratory by the daily collection, analysis and data entry of requisitions into CAPPS Financials to obligate Laboratory funding and ensure availability of laboratory supplies, equipment and services that are critical for daily operations. Creates, reviews, proofs, and edits procurement documentation for adherence to laboratory, agency and enterprise policies and procedures.  Functions as a liaison between the DSHS Public Health Laboratory Division and other entities including (but not limited to) vendors, HHSC Procurement and Contracting Services (PCS), DSHS Budget Office, DSHS Accounts Payable, DSHS Contract Management Section (CMS) and HHSC Asset Management. Researches supply and equipment purchase order information related to vendors, supply and service prices and budget coding for requisitions, as needed.  Verifies purchase orders, contracts, and requests are accurate, appropriate, and correct. Maintains and consolidates any related purchasing and procurement correspondence and retains on file. Coordinate the use of ProCard for purchases, as needed. 

EJF 2. Maintains Laboratory Accounting inbox and responds to customer and external inquiries. Provides consultative assistance and highly technical procurement and accounting expertise to staff and leadership within the Laboratory. Assist in the development and implementation of training and informational materials to Laboratory staff for procurement and accounting activities. Assist in the development of procedures related to the standardization of procurement and accounting processes. 

EJF 3. Performs special assignments and projects as given by manager. Performs reporting and tracking duties related to purchasing, including periodic and ad hoc requisition reports, purchase order adjustments, monitoring open encumbrances, and analyzing invoice amounts. Communicates with lab staff to enter additional requisitions with amounts are low. Regularly utilizes online queries available from existing agency systems (e.g., CAPPS Financials); uses results to answer questions from customers. Analyzes  expenses and trends related to laboratory purchasing activities to ensure compliance with all applicable rules, regulations, and policies. Recommends improvements as needed. Responds to invoice inquiries to ensure prompt payment of invoices. Liaises with Accounts Payable (AP) staff to avoid late payments or account delinquency. Reconciles invoices and disputes discrepancies in invoices as appropriate.

EJF 4. Attends work on a regular and predictable schedule in accordance with agency leave policy.  As per DSHS Policy, other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations (COOP) activation.  Such participation may require a shift pattern assignment and/or location.   

Knowledge Skills and Abilities

Knowledge of agency accounting processes and systems used with experience specific to purchasing (procurement) and accounting.
Knowledge of purchasing statutes, rules, regulations, and HHSC and DSHS policies. 
Knowledge of laboratory organizations. 
Ability to anticipate, analyze and solve problems.
Ability to communicate effectively, both verbally and in writing.
Ability to be an effective team member and foster cooperation across program and agency areas.
Ability to make accurate arithmetical computations and detect discrepancies. 
Ability to provide training and technical assistance on purchasing procedures to others.
Skill in prioritizing workflow, handling multiple tasks, and meeting deadlines.
Skill in effective decision-making and negotiation.
Skill in the use of standard office equipment and software applications (Microsoft Outlook, Word, Excel, etc.). 
Skill in filing and accurate record keeping.
Skill in information retrieval and research.
Skill in organization and time-management 
Skill in maintaining complex records and preparing accurate reports.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria

1. At least 2 years of experience in customer service.
2. Experience in Microsoft Office Suite, including Word, Excel, and Outlook.
3. Experience in performing data entry.
4. Experience in supporting or performing purchasing, accounting, or contracts.
5. Prefer experience in working in a fast-paced or high-volume work setting.
6. Prefer experience in serving as a liaison in the HHS Enterprise between program areas, customers, and external parties.
7. Prefer experience in utilizing agency purchasing systems (CAPPS Financials).
8. Prefer experience in prioritizing work.
9. Prefer experience in processing purchase requests (requisitions).
10. Prefer experience or education in using or transcribing medical and chemical terms.

Additional Information

Telework - This is a hybrid position and will be required to come into the Austin office 1-2 days per week which is subject to change.This position may be eligible for telework. All HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business need.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form