Remote Inspection Administrative Assistant

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Remote Inspection Administrative Assistant 
Job Title: Administrative Asst II 
Agency: Dept of State Health Services 
Department: Radiation 
Posting Number: 18485 
Closing Date: 07/13/2026 
Posting Audience: Internal and External 
Occupational Category: Life, Physical, and Social Science 
Salary Range: $2,694.33 - $3,946.25 
Pay Frequency: Monthly
Salary Group: TEXAS-A-11 
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (RDM) 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description

This position is responsible for performing complex word processing and computer-related work with department forms and compliance correspondence. Interprets instructions and assumes full responsibility for the accuracy and completeness of prepared documents and reports.

Coordinates, maintains, and updates records in filing systems and databases related to the Remote X-ray Inspections. Receives requests from registrants, the general public, state organizations, and officials, and forwards them to the appropriate personnel. 

May assist in planning topical meetings and conferences. Assists in developing, updating, and maintaining administrative policies and procedures. Prepares a variety of reports.

Processes incoming and outgoing mail.

Performs training of new personnel.

Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

May be assigned as a member of the department's Radiological Emergency Response Team.

Essential Job Functions:  

EJF 1 (50%):

• This position creates complex compliance correspondence, including Notices of Violations, Inspector Evaluation Forms, Inadequate Response Letters, Adequate Response Letters, Second Notices, Remote Inspection Solicitations, and Interoffice Correspondence.
• The position will track responses to compliance actions using the Division database to ensure timely responses from registrants.
• Receives and forwards responses to Notices of Violations to Technical Reviewers.
• Makes appropriate copies, mails original documents, and routes copies to appropriate staff and file room.
• Assembles documentation and forwards compliance actions through the Program Manager to the Compliance Review Program, as directed by the technical reviewers.
• Creates forms and reports utilizing Microsoft Word and Excel.
• Updates existing inspection and compliance information stored in program databases. Assembles inspection reports and data received into complete response packages for technical review.
• Answers department phone and connects callers to the appropriate personnel.

EJF 2 (30%)

• Coordinates, maintains, and updates databases regarding the status of inspection, compliance correspondence, and various statistics related to the X-ray and remote inspection program.
• Research data and make appropriate corrections when errors are found during review or reported by central office staff.
• Assists in developing, updating, and maintaining administrative policies and procedures.
• Receives and forwards written and verbal (phone) requests from registrants, the general public, state organizations, and officials to the appropriate personnel.
• Answers moderately complex questions from the public and registrants about department rules and requirements.

EJF 3 (15%)

• Prepares reports, including monthly reports of the number of inspections performed by inspectors and any outstanding inspection reports, using program databases.
• Prepare other reports as directed by the supervisor.
• Composes, interprets, and disseminates information on the department's programs and procedures.
• Receives and distributes group mail.
• Prepares outgoing mail for pickup.

EJF 4 (5%)

• Performs specialized support work and participates in the planning and execution of Staff Meetings.
• Assists in researching, writing, designing, or editing department publications such as brochures, forms, manuals, and charts.
• May train new administrative personnel on job duties. 
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the department’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Registrations, Licensure, or Certifications:

• None

Knowledge, Skills, and Abilities:

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Skilled in proofreading and editing documents.
• Skilled in data entry and retrieval across diverse platforms.
• Skilled at using advanced word processing formats.
• Skilled in using computers, Microsoft Office programs, including, but not limited to, Word, Excel, and PowerPoint.
• Skilled in telephone communications.
• Ability to communicate effectively.
• Ability to implement administrative systems and procedures.
• Ability to interpret rules, regulations, policies, and procedures.
• Ability to provide guidance to others.
• Ability to use technical documents and reference materials.
• Ability to follow both verbal and written instructions.
• Ability to perform work with minimal instruction/supervision.
• Ability to organize and prioritize workload and meet deadlines.
• Ability to deal tactfully and diplomatically with the public, registrants, co-workers, and supervisors. 
• Ability to establish and maintain effective working relationships with co-workers and managers.  

Initial Screening Criteria:

1. Experience in composing, editing, and proofing documents, administrative correspondence, letters, memos, etc.
2. Experience in tracking and distributing correspondence and/or documents.
3. Experience in scheduling, coordinating, and performing follow-up tasks. Experience in answering multi-line phone.
4. Experience in maintaining records. 
5. Experience using databases and spreadsheet programs to keep/track records and generate reports.  

Additional Information:

• Selected candidates must be legally authorized to work in the U.S. without sponsorship.
• PLEASE NOTE: The posted salary range is the full range for this position. Department salary policy, budget, and the candidate’s qualifications will dictate the final salary offer. Typically, salary offers are at or near the midpoint of the range, depending on qualifications or other factors.
• This position reports to the office weekly and may work remotely 3-4 days per week. DSHS will provide a computer, related equipment, and basic office supplies. Selected applicants must have a home office location free from distraction, the ability to provide personal home internet service, and the ability to ensure confidentiality in the workplace.
• Employees are required to provide their own transportation for work duties. Mileage and other transportation costs will be reimbursed according to the department's established policy. Additionally, any employee who operates a personal or state-owned vehicle for official business must hold a current, valid Texas driver's license. To ensure compliance with the department's driving policy, the employee's driving record will be verified by law enforcement.
• Applicants who fail to follow the written instructions in completing the State of Texas Employment Application may be disqualified.
• PLEASE NOTE: Your application must be complete. It MUST contain dates of employment, job titles, name of employer, name of supervisor, contact information, current/final salary, specific reason for leaving, and a summary of experience that demonstrates you meet the initial selection criteria at a minimum. Missing information may lead to disqualification.
• RESUMES DO NOT TAKE THE PLACE OF THE REQUIREMENT TO ENTER ALL REQUIRED INFORMATION IN THE APPLICATION (“See Resume” is not acceptable on the application). Resumes attached and/or pasted into the resume field may not be considered equivalent to the State Application.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form