REGULATORY SPECIALIST III - 64080542 1

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Division of Medical Quality Assurance

Bureau of Health Care Practitioner Regulation

Board of Pharmacy

Regulatory Specialist III - Team Lead

Open Competitive Opportunity

Your Specific Responsibilities:

The incumbent in this position serves as the Team Lead for the Board of Pharmacy and assists the Program Operations Administrator in performing Team Lead duties and tasks.  The employee in this position performs complex administrative duties and independently reviews and evaluates applications within the board office.  This individual performs assignments that require a high level of independent judgement with attention to detail all which must be performed within specified deadlines.  The incumbent must be able to interpret Florida laws and rules.  This position is supervised by the Program Operations Administrator.

Assists with the development and finalization of the agenda for board and committee meetings.  Responsible for pre-board meeting activities to ensure completeness of the record and redaction of confidential information including review of:  agenda materials, disciplinary and probation cases, licensee application files, all administrative items and reports to be considered at board and committee meetings.  Responsible for ensuring that all agendas, addenda, and any supplemental materials are copied and assembled correctly and distributed in compliance with mandated time frames.  Responsible for ensuring updates to the board’s web page with Orders on Petition for Declaratory Statement, as directed by the Executive Director.

Responsible for publishing meeting notices in the Florida Administrative Register.  Responsible for preparing the public agenda book for board and committee meetings.

Responsible for notifying respondents, applicants, and their respective counsels of board appearance dates and ensuring that notification is completed within the required timeframes.  Communicate with the public and attorneys verbally and in writing.

Assists PSU with the coordination of probable cause panel meeting dates and panel members.  Incumbent independently performs the administrative duties associated with the meetings; attends and keeps minutes of the meetings; posts all public probable cause agendas and public books to the Board website; ensures all closing orders have been signed by the Executive Director.

Responsible for all post board meeting activities including processing all Final Orders and ensuring the proper violation and closure codes have been added along with any supplemental documents required and filed with the agency clerk in a timely manner.  Responsible for posting minutes and audio recordings of public board/committee meetings to the board’s web page.  Responsible for the data entry and accuracy for Board Cost.

Responsible for working with the Web Support Department to ensure all meeting dates, locations and times are posted to the appropriate meeting tabs; ensure staff and board contact information is up to date and any other website maintenance as needed.

Responsible for preparing all travel authorizations and reimbursement forms for board staff and board members in the Go travel System.  Responsible for ensuring the Board member contact list is accurate at all times.

Responsible for coordination with Bureau of Operations for the selection of meeting accommodations, board member and board staff accommodations, court reporter, and any other times required to conduct board or committee meetings.

Responsible for preparation of the yearly meeting calendar, which contains board, committee, department, and association meeting dates and deadlines, and informing board and PSU staff of impending deadlines for submission of material for board meetings.

Independently reviews and evaluates certification applications for pharmacists which include immunization, test and treat, and collaborative practice certifications.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Ability to compile, organize and analyze data.
• Ability to investigate, analyze, and resolve complaints.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and consumer protection.
• Ability to provide consultative assistance to others.
• Ability to plan, organize and coordinate work activities.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum:

• Must be physically present in the office to effectively perform job duties and responsibilities.

Preferred:

• Experience with Microsoft Office (Word, Excel, Outlook).

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Our office is located in the Southwood area of Tallahassee in the Capital Circle Office Complex at:

4042 Bald Cypress Way

Tallahassee, FL 32399

This is a fully on-site position based in Tallahassee.  Employees are required to work from our Tallahassee office five days per week with no regular telework or remote option.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.