Rebate and 340B Specialist (Accountant II) - STI/HIV/VH

The Work Unit: 

The Office of STI/HIV/VH is committed to high-quality services, innovative public health practices, and community partnerships. We work to ensure quality and medically accurate STI/HIV/VH-related prevention, care, and treatment services for all people in Colorado. Functions include public health surveillance of STI/HIV/VH; follow- up of people newly diagnosed with an STI/HIV/VH to ensure adequate treatment and referrals to care; access to care, partners services, and treatment as appropriate; developing comprehensive prevention programs; and conducting program evaluation to enhance the use of STI/HIV/VH data to direct prevention and care activities. 

The Office of STI/HIV/VH Fiscal Unit strives to promote the financial integrity, transparency, and operational efficiency of the Office through good stewardship of public resources and providing innovative approaches and solutions to financial operations and challenges. The Office of STI/HIV/VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives.

What You Will Do: 

The position maintains and administers all processes related to generating and managing the billing of pharmaceutical companies for pharmaceutical rebates associated with the 340B drug pricing program and the State AIDS drug assistance program (SDAP) under the guidance of the Fiscal Service Manager. In conjunction with the SDAP team, this position collects and analyzes pharmaceutical drug distribution data to create quarterly billings and invoices. The position organizes billing data and the preparation of accurate billing. This position ensures that these billing practices align with requirements established by the Health Resources and Services Administration (HRSA), Ryan White Part B,  the State Drug Assistance Program (SDAP), and other related federal guidelines and state regulations with the support of the supervisor. Additionally, collects and posts revenues and invoices within the State Accounting system, assists with revenue projections, and tracks receipts, generates invoices, and reports on outstanding balances. The position analyzes and researches any adjusted or rejected billings for resolution.

Key Responsibilities:

• Reconciles the submission of 340B pharmaceutical rebates from drug manufacturers for client expenses of SDAP and file for re-submission, as necessary. 

• Works closely with contract monitoring staff as well as the State Drug Assistance Program Director on a regular basis. 

• Generates the necessary accounting documents in the state accounting systems, applying revenue upon payment, and researching and resolving billing discrepancies.

• Upon receipt of payment advice, applies the revenue to open accounts receivables (A/R) transactions in Colorado Operations Resource Engine (CORE). 

• Generates quarterly billings for submission and reconciliation of HIV Drugs for the payment of rebates from drug manufacturers for client expenses of the AIDS Drug Assistance Program. 

• Organizes information from large data files to generate a drug rebate submission and coordinates with pharmaceutical companies for the payment of these submissions.

• Works directly with program staff in SDAP  to retrieve reports on a quarterly basis used to generate rebate billings.

•  Provide technical assistance and information about the rebate billing process for SDAP and performance for the Office’s SDAP-contracted agencies.

• Ensure the contractors fulfill contractual obligations by addressing problems, complaints, and suggestions, in conjunction with the Contract Monitoring team.

• Assesses agency compliance with CDPHE standards and other contractual programmatic provisions to develop technical assistance or training materials 

• Prepares training to stakeholders or contractors around the 340B drug pricing program. 

• Maintains the policies and procedures related to the Office’s processing of 340B pharmaceutical rebate billing.

• Ensures that the Office’s policies and procedures comply with the 340B program requirements.

• Reviews and evaluates federal and state policies around the 340B drug pricing program. 

• Reviews and evaluates any of the Office’s existing policies and procedures. 

• Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor. 

Residency Requirement:

Class Code & Classification Description:
 
H8A2XX Accountant II

Six (6) years of relevant experience in compliance, auditing, accounting, Ryan White Part B administration, or closely related experience. 

A combination of related education in Finance, Accounting, Business Administration, Public Health, Public Administration, or closely related field (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in compliance, auditing, accounting, Ryan White Part B administration, or closely related experience equal to six (6) years.

Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement. 

PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:  

• Relevant experience with the State of Colorado.

• At least six months using CORE (Colorado Operations Resource Engine). 

• Prior experience administering, generating and managing the billing of pharmaceutical companies for pharmaceutical rebates associated with the 340B drug pricing program and the State AIDS drug assistance program (SDAP).

• Previous experience in working with a variety of different stakeholders. 

• Strong attention to detail. 

• Exceptional communication skills.

• Prior experience processing insurance claims. 

• Proficiency in using Excel. 

• Ability to prioritize multiple, competing demands.

CONDITIONS OF EMPLOYMENT:

• Residency Requirement:

  • This posting is only open to residents of the State of Colorado at the time of submitting your application.

• A pre-employment background check will be conducted as part of the selection process.

• Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. 

• Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. 

• TRAVEL:

  • 5-10 business days per year for training and development and site visits with NASTAD Partners and local contractors. 

  •  2-4 overnights per year. 

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

A complete application packet must include:

• Completed State of Colorado application.

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

CDPHE does not provide visa sponsorship at this time. Applicants must be legally authorized to work in the United States. 

E-Verify: 

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe_benefits@state.co.us or call 303-692-2060, option 5.