PURCHASING AGENT III - 64003636

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This is a Career Service Purchasing Agent III position working in the Lee County Department of Health.

Duties and Responsibilities

This is a highly responsible and independent position under the direct supervision of the Purchasing Manager-SES.  This position is responsible for work involving the procurement of commodities and services for the Department of Health in Lee County.

Applies effective sourcing techniques to obtain commodities and contractual services. Analyzes procurement requests. Reviews specifications and scopes of work. Advice on best practices. Determines the appropriate method of procurement, including informal quotes, and discretionary purchases. Responsible for assisting with advanced procurement tasks such as, Invitation to Bid (ITB), Request for Proposals (RFP), Invitation to Negotiate (ITN), Request for Quotes (RFQ), Request for Information (RFI), Single Source (SS) with Florida Statutes, rules and department policy and procedures.  Evaluates quotes and proposals to determine the best value for DOH-Lee. Issues purchase orders through the state's e-procurement system, My Florida Marketplace (MFMP). Screens requisitions, purchase orders, verifying supporting documentation, reports for accuracy and conformance with agency policies and regulations. Compile and provide tracking/production data as requested in various forms and maintain procurement files. Solving routine problems and brings unusual problems and administrative matters to the supervisor’s attention. Provides training sessions to Lee Department of Health Ariba on Demand users to improve understanding of the Department’s procurement process in AOD/MFMP.

Responsible for purchasing goods and services for the Division, using State Purchasing Card. Processes purchasing card transactions in the State Purchasing Card System according to assigned role. Ensure receipts and backup documentation for each transaction that is available for review. Provides training to Lee Department of Health cardholders in taking corrective action and resolution of problems. Notify Purchasing Card account holders, secondary account holders and approvers of changes to the rules, procedures, and processes.

Responsible for assisting, managing and training employees with procurement for mobile devices and accessories for all Lee CHD employees. Serves as one of the Administrators in the Cell Phone Bill Verification System. Research to resolve problems with phones, and update organization codes.

Provides support to the Property Custodian Delegate in accordance with DOHP 250-11 updating property records for the purchase and disposal of equipment.

Performs other duties assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of current contracts and purchasing policies and procedures
• Knowledge of grants and contracts, fiscal and administrative policies, and procedures
• Knowledge of numbers, their operations, and interrelationships
• Knowledge of laws, legal codes, precedents, government regulations, executive orders, agency rules
• Skilled in Microsoft Word and Excel
• Ability to effectively communicate and build interpersonal relationships.
• Ability to manage time effectively and efficiently.
• Ability to prioritize job responsibilities and meet deadlines.
• Ability to keep desks, work documents and files organized.
• Ability to understand written sentences and paragraphs in work related documents.
• Ability to effectively convey information verbally and in written form.
• Ability to identify the nature of problems.
• Ability to use logic and analysis to identify the strengths and weaknesses of different approaches.
• Ability to listen to what other people are saying and ask questions as appropriate.
• Ability to communicate effectively verbally and in writing.
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time.
• Ability to lift and carry up to 50 pounds as needed.
• Ability to work independently or with minimal supervision.

Minimum Qualifications:

• Experience in procurement, purchasing, contracting, or related administrative work.
• Experience reviewing procurement documents such as scopes of work, specifications, bids, or quotes.

Where You Will Work:

North Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions
• (For more information, please click www.myfrs.com);
• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.