PURCHASING AGENT II - 64058691

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This is an internal promotional opportunity only. Only current DOH employees will be considered.

DEPARTMENT OF HEALTH

PURCHASING AGENT II

Thank you for your interest in career opportunities with the Florida Department of Health in Polk County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Polk County in its mission to protect, promote, and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work. 

Your Specific Responsibilities:

This position is assigned to the Administrative Services Division, General Services Unit, under the supervision of the General Services Specialist.  The General Services Section is responsible for Purchasing, Agency Mail Room, and Courier Services. This position requires ability to use independent judgment in setting priorities, coordinating work, and handling multiple responsibilities.

The incumbent in this position will review and process requisitions submitted to the Purchasing Department through MFMP. Review for accuracy and completeness in accordance with Florida Department of Health (FDOH), Florida Department of Management and Services (DMS) and Department of Financial Services (DFS) guidelines. Ensure to request quote(s) and expedite requisitions on a wide variety of commodities and services. Negotiate with vendors for the best possible price. Resolves complaints with purchase orders and/or credit card purchases. Ensure requisitions, purchase orders, bids/contracts, and reports conform with Florida Statutes and FDOH policies/regulations. Maintains vendor contracts/price quotations and issues purchase orders in accordance with FDOH, DMS and DFS policies/regulations. Oversees administration of My Florida Marketplace in Polk and Hardee. Provide users with technical assistance with MFMP as needed. Research and resolves complaints related to purchases when needed.

The incumbent in this position will be the main contact for processing request for cell phone and Air card new and established accounts through the State Contract with Verizon for FDOH-Polk. Incumbent will ensure that all requests for new or established mobile device services are processed appropriately by providing the required information to the requester and assist them in establishing the account. Incumbent will ensure that employees requesting new account will take the Mobile Device bill Certification Training in the Train System before the account can be established to be in compliant with Tallahassee Policy on mobile device account. Ensure that all forms ((DH 6504, DH1954 and LOA) are completed correctly for adding, changing and/or deleting a cell phone or air card from FDOH-Polk Verizon Wireless account.  Ensure to email completed forms to the appropriate department for processing (Local IT and Tallahassee mobile phone account manager Faye Zackery). 

Process all Hardee County Health Department Verizon Wireless cell phones and internet air cards requests.   

Ensure staff requesting new mobile device service complete all appropriate trainings in the Train system before opening new mobile device account. Acts as a liaison between Tallahassee mobile devices department and FDOH-Hardee.

Oversee and ensure that all forms for request of a new, change or delete of mobile devices are complete correctly before submitting to Tallahassee and Local IT Dept.

The Incumbent in this position will serve as a courier for Polk County Health Department. Delivers inter office correspondence, medical records, vaccines and medications and other items as necessary to FDOH locations within the county and other medical facilities as needed. Must maintain and monitor cooler temperatures per FDOH cold chain policy. Delivers and picks up money bags to units. Picks up bank deposit from Finance Department and delivers to Bank for deposit. Carries processed postal mail to mailbox or to Post Office.  Must be able to lift 50 pounds on a regular basis. Process postal mail coming into the General Services area. Sort by assigned postal codes and operate the postage meter according to USPS regulations. Print out postage reports at the end of the month and forward to fiscal.

Incumbent is responsible for the ordering of janitorial supplies utilizing MFMP and p-card. Receives shipments, stocks shelves in warehouse, pulls stock to send out to units. Input deliveries into the Net Facilities database.

Performs other duties as required, including performance of additional interpreter duties, consistent with skill level, and as needed.

Required Knowledge, Skills, and Abilities:

• Knowledge of general office procedures and practices. 
• Knowledge of correct grammar usage. 
• Knowledge of basic arithmetic.
• Ability to prepare reports and correspondence. 
• Ability to plan, organize and coordinate work activities. 
• Ability to develop and implement office procedures. 
• Ability to follow instructions. 
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations. 
• Ability to communicate effectively. 
• Ability to establish and maintain effective working relationships with others.
• Ability to lift 50 pounds.
• Ability to work outdoors in all weather conditions.

Qualifications:

• Valid Florida Class E Driver’s License

Other job-related requirements for this position:

Emergency Duty: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Confidentiality: Incumbent may have access to records containing Social Security numbers in the performance of their job duties.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Bartow FL,

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.

Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.