PLANNING CONSULTANT - 64001372

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OPEN COMPETITIVE

Your Specific Responsibilities:

This is a professional, tobacco-free position.  This position serves as a liaison between the Bureau of Tobacco Free Florida and the contracted vendors for Tobacco Prevention Services.  This position requires experience to effectively network with other program offices and government agencies, excellent verbal and written communication skills, good organizational management skills, and the ability to work independently.  This position involves providing technical assistance to contracted providers for planning and implementing tobacco prevention activities

Responsible for contract management assigned contracts to include acting as the department’s point of contact for all contracts as determined by the supervisor for both internal and external inquiries.  Monitors all activities performed by the grantee to ensure that tasks are completed within the standards set by the department. Review and provide technical assistance for submission of required documents. Processes all requests for payments submitted by the vendor once contract deliverables have been satisfactorily completed or to act as the department’s liaison in all disputes with the grantee denying or reducing payment if appropriate.  Performs an onsite or desk audit each contract term to verify the accuracy of vendor statements, justification, financial or personnel records in order to ensure proper usage of state funds.  Initiates corrective action to ensure contract compliance as needed.  Records all verbal and written communication regarding the contract and maintains a contract file.  Assists in training new and existing local staff in contractual requirements via web-based orientations, face to face meetings and/or statewide calls and webinars.

Responsible for the approval of all submitted documentation in the Automated Tobacco Activities Collection System (ATACS) including but not limited to; the initial grantee work plan, commitment change requests, and quarterly performance updates.  Responsible for ensuring that all documents submitted are properly written and provide sufficient detail to protect the department in the event of an internal or external audit.  Provides input to programmers and management in regard to system changes or enhancements and participates in system testing as needed to ensure system viability.

Assist in the development of written policy both internally and externally helping to draft or revise as needed to ensure the continued success of the management team or contract staff working in the unit.  Create and maintain forms and policy library on Share Point site.

Assist with the facilitation of the Tobacco Advisory Council Meetings.

Other duties as assigned

Required Knowledge, Skills, and Abilities:

Knowledge of project management techniques.  Ability to plan and implement effective tobacco prevention programs. Knowledge of state guidelines and the ability to understand and apply applicable rules, regulations, policies and procedures as needed. Ability to work both independently and as a team member. Ability to work with the public in a tactful and courteous manner.  Ability to organize and coordinate work assignments.  Ability to communicate effectively.  Ability to coordinate with other program offices and government agencies.  Excellent verbal and written communication skills.  Ability to provide technical assistance and program guidance to multiple organizations.

Qualifications:

Minimum – Contract Manager

Preferred – FCCM (Florida Certified Contract Manager)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.