OPS GOVERNMENT ANALYST I - 64856915

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Department of Health

**State Personnel Opportunity**

OPS Government Analyst I

Salary: $25.00 per hour

Your Specific Responsibilities:

This is a professional position assisting the field office in the Office of Medical Marijuana Use (OMMU). The position is responsible for processing travel authorizations, researching and gathering data, preparing draft reports and correspondence, inspecting MMTCs and interpreting policy in order to provide guidance and assistance to further the achievement of the goals of OMMU. Runs reports in the compliance management and licensing system used by the OMMU to assist managers and inspectors in managing their workload. Prepares and issues correspondence for cases as needed. Conducts fleet management responsibilities for OMMU vehicles consistent with state and departmental rules and policies. Creates and maintains maintenance schedules, trip logs, and vehicle assignment trackers. Duties include coordination of monthly vehicle inspections, monthly logs, SunPass requests, Data Fuel Card requests, and vehicle accidents. Assist with inspection activities related to medical marijuana cultivation, processing, dispensing, delivery, storage, and seed-to-sale operations of MMTCs to ensure that all procedures, goods and equipment comply with statutory requirements.

Prepare written reports to document inspection findings. Initiate notices of noncompliance and work with management to communicate and resolve findings. Acts as the property delegate, ensuring accurate records are maintained. Responsible for surplus equipment processing and handling incoming new equipment. Oversees all supplies, furniture and equipment, including computer needs, equipment repairs, and records keeping. Processes travel reimbursements and authorizations via the State Travel Management System for office staff, ensuring departmental procedures are followed. Monitor and process Inspection zzz box in accordance with OMMU guidelines. Prepares monthly meeting agendas and minutes for office staff. Records attendance and disseminates minutes to office staff. Coordinates with OMMU HQ for procurement preparation and approval. Tracks purchase orders and invoices to ensure timely submission to Finance & Accounting and ensure invoices are correct prior to submission. Assists manager with training and orients new staff with paperwork for employment. Assists with scheduling interviews and coordinates with candidate for fingerprint appointment. Serves as safety coordinator. Conducts office safety inspections designed to identify and eliminate unsafe working conditions and practices. Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position: Proficient computer skills to include Word, Excel, PowerPoint and Outlook; knowledge of computer data bases; knowledge and use of the compliance management system and licensing system used by the Agency; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; communicating effectively with others in writing; listening to what other people are saying and asking questions as appropriate; talking to others to effectively convey information; understanding written sentences and paragraphs in work related documents; knowledge of laws, legal codes, court procedures and government rules & regulations; knowing how to find information and identifying essential information; observing, receiving, and otherwise obtaining information from all relevant sources; providing information to supervisors, fellow workers, and subordinates; knowledge of office procedures and practices; ability to prepare correspondence and administrative reports; ability to plan, organize and coordinate work assignments; entering, transcribing, recording, storing, or maintaining information in either written form or electronically.

Licensure/registration/certification requirements: Possession of valid Driver’s License

Qualifications:

Minimum:

• High school diploma or equivalent; AND
• 2 years administrative experience to include processing travel authorization, researching and gathering data, preparing reports and correspondence, answering phones and scheduling meetings.
• A valid Driver’s License, participation in direct deposit, satisfactorily complete a background investigation, and fingerprinting are requirements for employment.

Preferred:

• Experience working with the State Travel System (STMS)
• Previous inspection support experience

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Gainesville, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.