GRANT SPECIALIST B - 64007459

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This is a full time, 40 hours per week, Grant Specialist B position in the Public Health Statistics and Performance Management Division in the Health Resources and Access Section. This is a highly professional position requiring effective communication with internal and external partners, critical thinking and decision making, organization, attention to detail and the ability to work independently.

Serves as a grant/contract manager and is responsible for the administration and monitoring of multiple grants awarded through the Health Care Screening and Services Grant Program. This includes all aspects of the grant/contract management lifecycle including application development and submission, pre-award tasks, post-award execution and monitoring, fiscal management of grant/contract budgets, grant/contract reconciliation and closeout.

Works with grant awardees on the effective execution of grants/contracts, terms and conditions, and amendments as necessary

Provides technical assistance to grant awardees and points of contact.

Develops deliverables and prepares agreements and amendments as required.

Tracks and reviews quarterly progress reports for grants/contracts.

Performs desk and onsite monitoring of assigned grants/contracts (if necessary).

Tracks grant/contract budgets and submits invoices to ensure payment within compliance timeframes.

Monitors grant/contract expenditures for accuracy and ensures compliance with grant/contract budgets.

Monitors daily encumbrance reports to ensure accuracy and coordinates with Division budget staff to resolve any identified issues.

Monitors grant/contract payments for accuracy through the Department Financial Information System (FIS) and coordinates with Division budget staff to resolve any identified issues.

Responsible for maintaining accurate payment logs for all assigned grants/contracts.

Maintains good working relationships and keeps in close coordination with grant awardees and applicable points of contact.

Maintains all files on the grant/contract from execution to final closeout.

Responsible for entering data into tracking logs to meet compliance requirements and accurate reporting.

Division responsibilities:

Works on special projects and reports as needed for the Division.

Assists with the continued operations and improvements within the Division.

Provide back-up grant/contract management service to the Division Procurement and Contracts Unit

Promotes positive working relationships and facilitates ongoing communication and cooperation with both internal and external partners.

Supports, coordinates, and represents the Division at meetings, councils, conferences, and other events (virtual or in-person) as needed.

Assists with preparation of reports and analyses as requested by the supervisor for use in decision making or reporting to Executive Leadership.

Screening Statewide Website:

Provide technical assistance to local clinics and non-profits that are hosting screening events promoted on the screening statewide website. Work with County Health Departments to coordinate information regarding screening opportunities for the website.

Other

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of grants and contracts.
• Ability to work with a high-volume of payments/grants with tight deadlines.
• Ability to prepare, track, and reconcile financial information.
• Ability to plan, organize, and coordinate work activities under strict deadlines.
• Ability to establish and maintain effective working relationships.
• Ability to use problem solving techniques.
• Ability to communicate effectively verbally and in writing.
• Knowledge of data input, data management and data analysis.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to determine work priorities and insure proper completion of work assignments. 
• Strong organization skills.
• Skilled in use of spreadsheets, word processing software, developing tracking documents and creating reports.
• Ability to coordinate with other staff.
• Ability to demonstrate adaptability and flexibility.
• Ability to conduct research and analysis and prepare summary documents.
• Ability to work independently and manage multiple tasks.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to the program.
• Ability to document workflow and other activities relating to the improvement of operational and management practices.

Qualifications:

Minimum – 

• Knowledge of Microsoft Office suite of desktop applications

Preferred –

• A bachelor's degree from a college or university and three years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, grant analysis or administrative work.

• Expertise with the Microsoft Office suite of desktop applications including Teams, Word, Excel, PowerPoint and Outlook.
• Knowledge of State of Florida purchasing and contracting rules, procedures and practices
• Knowledge of State of Florida accounting system

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life.  Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.  Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.