GOVERNMENT OPERATIONS CONSULTANT II - 64006064

OPEN COMPETITIVE JOB POSTING

Position is advertised as pending vacancy

Your Specific Responsibilities:

This highly responsible position involves independently carrying out broad and complex administrative tasks in providing consultative and operational support to the various Office of Health Improvement and Protection (OHIP) program areas. This position is involved in numerous administrative matters, which require a thorough knowledge of Florida Department of Health (FDOH) rules, regulations and codes as established by FDOH and the Okaloosa County commission. This position requires independent judgement and use of decision making under limited supervision and involves frequent communication from chain-of-command regarding performance. 

This position serves as the Environmental Health Database administrator and is responsible for maintenance of the system. Tracks all Environmental Public Health Programs complete with permit numbers. Completes automated logs and financial information from the Environmental Public Health Database. Performs file and record maintenance and organization. Prepares invoices to permit applicants in the food, mobile home parks, public pools, and tanning facilities, group care facilities, Onsite Sewage Treatment and Disposal Systems, and water, etc. programs. Assures invoiced amounts are in compliance with the established fee schedules to conform to the program code in accordance with Department of Health mandates. Tracks and ensures payment received reconciles with invoiced amount. Updates records of permits established from applicant provided information. Prepares/oversees permits issued for all permitted facilities to be signed by the supervisor, completed permits to applicants. Tracks delinquent accounts, provides follow-up notification and gives the appropriate report to the Environmental Supervisor or Manager. Maintains Record of date invoice sent, date of payment receipt, date of follow-up notification. Prepares and modifies reports as needed for budgeting and census. Prepares paperwork for legal action to be taken when necessary. Responsible for proper documentation and submission of all Environmental Public Health related refunds to clients.

Remains current in knowledge of state and local policies, procedures, and guidelines. Reviews and analyzes policies to determine impact on programmatic operations Formulates and provides recommendation for changes as needed. Assists program management and staff in in the implementation of policies and procedures. Investigates and identifies programmatic or operational issues, works with supervisory staff and appropriate committees or teams to develop and implement solutions. Participates in operational reviews or on project teams and prepares reports of findings, analyses and recommendations.

Responsible for preparation, submission, and tracking of travel and purchasing requests for various OHIP program areas and staff. Serves as contract manager for purchase orders, and memorandums of agreement or understanding. Develops and provides budget analysis to assist budget managers with financial planning. Finds the best way to complete objectives at the lowest cost. Responsible for tracking budgets and reconciling to FIRS and FIS. Drafts budget updates for approval. Maintains database files as requested.

Provides daily consultation, assistance and/or guidance to OHIP supervisors and staff in the operation of service programs within OHIP to improve procedures and processes. Provides logistical support for internal and community-based meetings, prepares invitations and materials, produces minutes. Coordinates county health department participation in community events. Provides assistance to OHIP sections to conduct and analyze survey data. Prepares correspondence, and other materials. Assists Records Custodian in the management of files to include preparing for destruction, retrieval, archival and storage. Serves as a liaison between OHIP and Office of Financial and Administrative Services (OFAS).

Maintains certification and records for Certified Onsite Sewage Treatment and Disposal Systems and Food Hygiene inspectors. Answers phone and direct calls to appropriate party. Provides clients with needed application packets for each program area, assisting them with documentation as needed for plan review.  

Performs all other duties as assigned in support of the agency’s mission and vision.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles, and office procedures and practices
• Knowledge of purchasing rules, guidelines, policies, and statutes
• Ability to manage time
• Knowledge of the methods of data collection and analysis
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational practices
• Ability to organize data into logical format for presentation in reports, documents and other written materials
• Ability to conduct fact-finding research
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational analysis activities
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Skilled in using Microsoft Excel, Word and Outlook
• Ability to learn and communicate effectively, orally and in writing, in English

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Okaloosa County

221 Hospital Drive NE, Fort Walton Beach, FL 32548

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.