FISCAL ASSISTANT I - 64054783

 Pay Plan: [[custSubGroup]]

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OPEN COMPETITIVE

Your Specific Responsibilities:

This position is responsible for ensuring client visits are coded correctly by medical staff, ensure the insurance

information is accurate and complete the billing of the encounter forms for the clinics.  The incumbent in this position

must have excellent data entry skills, ability to communicate with the public in a professional and polite manner, collect

fees for services, set up payment plans, and a variety of other fiscal and clerical duties that require independent

judgement to accomplish. This position assists with scheduling client appointments and answering the phones in the

clinic.  This position will be under the daily supervision of the Office Operations Manager.

Performs as the clinic(s) cashier and verifies/enters encounter form data in HMS daily, assuring that all services marked on the

encounter forms are entered in the HMS billing system. Ensures that appropriate ICD 10 diagnosis codes and authorizations 

are included for billing purposes. Completes billing for each encounter form to the appropriate payor source. Encounter forms

that are either $0 pay or the client has a share of cost will be entered and billed to the client. Collection of any other balance

on the account or arrangements set up with the clients to pay the balance due and maintain spreadsheet for tracking of payment

plans. Issue a receipt to all clients as they exit the clinic.  It is the responsibility of the incumbent to reconcile encounter forms

daily from the check in reports and ensure that all encounter forms have been turned in and entered in HMS.  If an encounter

form is missing, it must be located and processed daily. Responsible for daily cash drawer balancing. Ensures insurance

information is correctly entered in HMS prior to checking out clients. If client(s) need to schedule their next appointment; it will

be completed at time of check-out. Assist with phones in the clinics scheduling clients for appointments and their other needs,

on an as needed daily basis.

Incumbent conduct “Chart Audits” by using the approved chart audit tool for monthly monitoring of end user client billing, within HMS. Incumbent is to complete assigned department/clinic audits. The department lead will coordinate assignment of clinics to audit.

Participates in QI team(s) and prepares QI data/charts/spreadsheets, for production tracking.

Performs other related duties as requested by supervisor with adequate instruction.

Required Knowledge, Skills, and Abilities:

• Ability to enter large quantities of medical coding data via computer, accurately and in a timely manner.
• Knowledge of basic bookkeeping principles and practices.
• Knowledge of general office procedures and practices.
• Ability to post, balance and reconcile fiscal records.
• Ability to perform basic arithmetical calculations.
• Ability to organize and file materials.
• Ability to review fiscal data for accuracy and completeness.
• Ability to compile and maintain fiscal data.
• Ability to work independently and as a team player.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Skilled in typing or in the use of keyboard-controlled data input devices.
• Ability to follow directions.
• Ability to sort data alphabetically, numerically and categorically.
• Ability to read and record information.
• Ability to work quickly and accurately.
• 2 years of Data Entry experience.

Qualifications:

MINIMUM-

6 months medical or dental billing experience

6 months cashiering experience

1 year customer service experience

PREFERRED-

Bilingual 

Eligibility experience with DOH, DCF, WIC

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

MARION COUNTY HEALTH DEPARTMENT

1801 SE 32ND AVE OCALA FLORIDA 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.