FINANCE & ACCOUNTING DIRECTOR II - SES - 64030207

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OPEN COMPETITIVE

Your Specific Responsibilities:

This position has major technical and administrative responsibilities for the statewide financial management of the USDA funded Special Supplemental Nutrition Program for Women, Infants, and Children (WIC).  This position is 100% supported by the federal WIC grant and the incumbent is responsible for the following tasks:

Plans, coordinates and supervises the work of the Fiscal Section in the Bureau of WIC Program Services.  Performs all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing staff’s work, approving leave, and taking disciplinary action as appropriate.  Reports routinely to the Bureau Chief on the work of the section and other related assignments. 

Participates in the development of the Bureau’s long range plans.  Establishes and implements short and long range goals and objectives for the Section.  Ensures promotion of and adherence to the goals and objectives of the department and the bureau.

Compiles data, completes and submits/distributes all expenditure reports pertaining to the Florida WIC program, including the WIC Monthly Financial Management and Participation Report, closeout financial status reports, the Request for Advance or Reimbursement, all projected earnings and actual earnings reported, WIC Infrastructure Reports, WIC Breastfeeding Peer Counseling Reports and other grant reports.

Analyzes program, financial, and administrative data to evaluate and improve WIC Program operations and services.  Creates and maintains subsidiary summaries including, but not limited to, local agency and statewide expenditure summaries, indirect costs, for infant formula and WIC-eligible nutritionals payments, interest payments, refunds received from vendors, contractor payments, and infant formula rebates.  Calculates and monitors expenditures to ensure that required expenditure thresholds are achieved.  Maintains historical data on the WIC Program grant and expenditures at both the state and local levels.

Serves as the program’s financial management liaison to other sections within the Bureau of WIC Program Services, the Department’s Bureau of Finance & Accounting, Office of Budget Management and Revenue Management, county health departments and contract providers, the Florida Office of the Auditor General, the Department of Children & Families, the Department of Financial Services, the USDA/FNS Regional Office and other programs, agencies, or departments.

Provides technical guidance in the development and interpretation of the program’s policies and procedures that contain a financial management component to ensure compliance with federal regulations governing the WIC program, federal fiscal guidelines such as 2CFR200, and state financial management and purchasing requirements.  Program areas include, but are not limited to, expenditure reporting (including salary and fringe benefits); documentation of administrative expenditures; allowability of costs; expense categories; in-kind contributions to the WIC program; administrative obligation identification and reporting; ordering, receiving and billing of exempt infant formula and WIC-eligible nutritionals; reallocations of funds to local agencies and contractors; procuring of cost containment contracts such as the infant formula rebate contract; procuring and implementation of fiscal intermediary contracts; caseload management; record retention; design and implementation of financial management related data system reports, and WIC Program EBT (electronic benefit transfer).

Provides technical guidance in contracts and procurement for the bureau.

Participates in the development of food cost and administrative cost projections, legislative budget requests, analysis of budget status, surplus/deficit reports, spending plans and other budget-related requirements to meet the needs of the program as well as the Bureau.

Coordinates an ongoing review of the program’s financial management processes including reviewing support documentation for local agency expenditure reports.  Participates in on-site monitoring reviews when appropriate.  Tracks and analyzes spending patterns to identify trends and recommend best practices or areas needing improvement.

Supervises staff directly responsible for payment of all food costs and contractual administrative costs of the program including reimbursement by journal transfer of county health department administrative costs.  Oversees monitoring of Prompt Payment Law compliance for the program and initiates quality assurance initiatives when corrective action is necessary.

Supervises the receipt and deposit of all infant formula rebates received from vendors, all refunds received from retail grocers for program overcharges, all refunds received from local agencies for prior year program overcharges, and all checks for interest earned on the balance of funds on deposit in the contractor's WIC account.

Assists the Office of Budget and Revenue Management in the reconciliation of federal expenditure reports to FLAIR, federal expenditure reports to cash draws, federal expenditure reports to the GRANTS System.  Supervises reconciliation of the monthly interest statement from the State of Florida Treasury.  Supervises the notification to the Office of Budget and Revenue Management of the Program’s daily cash requirements.

Participates in and responds to federal, state, and private (contractor sponsored) audits and management evaluation as required.  Develops and implements corrective actions to strengthen the program’s fiscal accountability.

Prepares and compiles data for special reports and assignments.  Produces financial management related portions of the State Plan and Procedure Manual.  Writes and reviews reports, correspondence and other written materials as required.

Participates in WIC Continuity of Operations (COOP) planning and activities to ensure effective functioning of WIC financial management during emergencies.

Provides technical assistance, training, and guidance to local WIC agencies and other departmental staff through staff training, on-site visits, and correspondence or via the telephone.  Serves on work teams to solve operational and programmatic issues.

Maintains and improves professional knowledge and skills through participation in staff meetings and through other staff development activities.

Performs other related duties and responsibilities as required.

Required Knowledge, Skills, and Abilities:

Knowledge of:  basic accounting procedures and practices; Florida state governmental accounting; the principles of public health administration, planning and regulation; contract management principles; health care facility lease, renovation, and equipment purchase regulations and requirements; methods of data collection and analysis; basic management and supervisory principles and practices; problem solving techniques; correct spelling, grammar and punctuation; and WIC Program regulations and policies.

Skill in:  the use of microcomputers and standard software programs including various MS Office programs (Word, Excel, PowerPoint, Outlook, etc); public speaking and communicating technical information at appropriate levels to different audiences.

Ability to:  understand and apply applicable rules, regulations, policies, and procedures; think critically; compile, organize, analyze and evaluate data; analyze transactions and reconcile accounting records; organize data into logical format for presentations, reports, and documents; develop reports, manuals, policies and procedures; review data for accuracy and completeness; formulate standards and procedures; develop objectives, strategies, plans and effectively implement; review and evaluate plans, processes and programs to identify improvements and adjustments needed to ensure program effectiveness and efficiency; implement corrective actions and evaluate the results; present negative findings in an effective manner; conduct basic research; utilize problem solving techniques; provide consultation and expert advice; guide, direct and supervise staff; plan, organize, prioritize and coordinate work assignments to ensure timely completion of quality, accurate work products; communicate effectively, verbally and in writing; establish and maintain effective working relationships; and work effectively as part of a group or independently.

Qualifications:

Minimum:  

• Knowledge of accounting principles, practices, and procedures. 
• Knowledge of the methods of data collection and compiling and analyzing data.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others. 
• Ability to solve problems and make decisions. 
• Ability to prepare and maintain a variety of accounting records. 
• Ability to analyze and interpret accounting data. 
• Ability to work independently.
• Knowledge and use of Microsoft Office suite; Word, Excel and Access.
• Ability to plan, organize and coordinate work assignments.

Preferred - Degree in Accounting or Business Administration.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.