BUDGET ANALYST - 64069187

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Job posting category: Open Competitive (Anticipated Vacancy)

Job Title: Budget Analyst

Your Specific Responsibilities:
This position is a highly responsible and independent position that supports the Leon and/or Jackson County Health Department. This position helps the Senior Public Health Services Manager (Jackson CHD) in managing the department’s financial functions for both health departments. The incumbent acts in a confidential capacity to assist or aid in the preparation of the Leon and Jackson County Health Department budgets. The job is not of a routine, clerical or ministerial nature and requires the exercise of independent judgment in the performance of his/her job duties. The incumbent has a significant role in the preparation and administration of the comprehensive Leon and Jackson County Health Department budgets. Specific duties are:

Assists with the preparation of the agency’s annual operating budget in accordance with form and content requirements of the county health department contract using FIRS budget module; works directly with programs to enter program budgets and estimated revenue in FIRS budget module; makes necessary adjustments in the budget module including adding fixed costs and salary lapse calculations. Assists with the preparation of division and grant operating budgets according to the internal organizational structure. Analyzes budget data and makes recommendations and adjustments as needed as well as entering budget adjustments to program budgets throughout the fiscal year. This position will also monitor ConMan and monthly expenditure reports for assigned programs and make recommendations for adjustments to the Core Contract.

Constantly reviews monthly financial reports and financial data to ensure accuracy of data, and identify and analyize any significant variances or inbalances and act to correct as needed. In a confidential manner prepares internal budget management reports to assist Division Directors with managing their budgets and assists in developing budgets for special projects, programs or grants.

Independently handles all payroll reallocation both in FIRS and recodes from HMS/HMC data as well as balancing of OCA’s among all budgets. Ensures cash balances of State and Other State GR funds are not in the negative at the end of each quarter. Analyzes data and accurately submits reallocation and recode requests. Updates and posts Org/EO/OCA listing and enters and updates collocated matrix as needed. Annually assists with devevelopment of collocated cost worksheets for the upcoming budget year preparation.

Assists with the reviewing and approving MFMP purchase requests as the finance approver and reviews and approves Classification and Personnel Action Requests (CARs and PARs). Review and approve contracts/agreements for budget information and authority.

Will serve as a level 2 approver in WORKS. Will audit transactions to ensure proper coding per what is outlined in FIRS budget module. Will ensure Leon and Jackson CHD comply with clearing transactions via the WORKS guidelines.

Develops the annual Core Contract and ensures timely submission of the CCDW to Central Office. Monitors contract management reports on a quarterly basis and reviews with the Senior Public Health Services Manager for compliance.

Assists with the preparation of the annual Medicaid Cost Reimbursement Report, Internal Control Questionnarie (ICQ) report and Schedule of Expenditures of Federal Awards (SEFA) report, in accordance with the form and content.

Completes other duties as assigned.

Required Knowledge, Skills, and Abilities:
• Knowledge of or the ability to learn FIRS, FLAIR, AOD, Office 365, and Peoples First.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.• Computer Skills of Microsoft Excel.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to prepare financial statements and reports.
• Ability to design and implement accounting systems.
• Ability to analyze and interpret accounting data.
• Ability to work independently.
• Ability to solve problems and make decisions.

Qualifications:

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. 
Preferred: 2-3 years of budget analyst experience
Salary Range: $55,000 - $60,000
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:
Either Leon or Jackson County Health Department. Tallahassee / Marianna, Florida

The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.