Administrative Specialist III - Mobile Vaccine Response Team

Areas of responsibility include:
Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County:
 • Overseeing all aspects of vaccine inventory, storage and handling.

• Medical record management and documentation. Administrative and Logistical Support
 • As directed by the Healthcare and VPD Outbreak Response Program Manager, schedule vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc.
 • Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing.

• Update and create forms and other materials as needed for the Mobile Vaccine Response Team.
 • Inventory clinical, office, and vaccination supplies on a routine basis and order as needed.
 • Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners.
 • Respond to inquiries about Mobile Vaccine Response Team vaccination clinics.

Vaccine inventory management, storage and handling:

• In consultation with Healthcare and VPD Outbreak Response Team Manager and Mobile Vaccine Response Team Nurses, manage vaccine inventory following DOH and Federal Guidelines.
 • Complete monthly accountability reporting per WA DOH Adult Vaccine Program and Childhood Vaccine Program requirements.
 • Monitor vaccine storage unit temperatures on a daily basis.

Medical record management and documentation:
 • Enter vaccine administration data into Washington Immunization Information System (WAIIS).
 • Perform daily Health Information Management (HIM) operations at the vaccination clinic site.
 • Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS.
 • Enter vaccine site and patient data into Mobile Vaccine Response Team database (REDCap) to enable data analysis and reporting.

Minimum Qualifications:

• Strong customer focus with dedication to integrity, ethics, trust, and values.
 • Skilled at organizing, prioritizing, multi-tasking and adapting to changes in workload demands and successfully meeting deadlines under strict time constraints without compromising accuracy.

• Demonstrated knowledge of medical terminology.

• Experience using WAIIS and troubleshooting issues.
• Ability to demonstrate application of health records management and maintenance principles in both paper and electronic formats.

• Demonstrated ability to maintain confidentiality of protected health information at all times.
 • Demonstrated knowledge and ability to comply with HIPAA, Federal and State regulatory principles and guidelines.
 • Demonstrated knowledge of proper release of patient information including understanding of Federal and State laws and regulations that govern the release of information (ROI).
 • Demonstrated knowledge and ability to apply various records retention guidelines.
 • Strong communication and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment.
 • Demonstrated flexibility and experience working in a variety of settings.

• Skilled in relating to and working with clients from various cultures, racial and social and economic status.
 • Proficiency and ease in using Microsoft Office applications (SharePoint, Outlook, Word, Excel). • Demonstrated ability to move up to 50 pounds to transport boxes, vaccine equipment (e.g., coolers), and office and clinic supplies. This may involve intermittent lifting, standing stooping, bending and reaching throughout the workday.

Desired:

• A basic understanding of vaccine preventable diseases and immunizations.
• Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources.
• Experience creating effective working relationships with external program partners/agencies.
• Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum.
• Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean).

Who May Apply

All qualified Applicants

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume

(Please note: Cover letters and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above). 

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation and, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CLA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

Union Membership

ProTec 17

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Application Process

If you are interested in pursuing this position and supporting King County’s vision for unified, equitable, and high-performing government, please follow the application instructions carefully. Provide us with your work history as applicable, ensuring that you provide details that highlight your ability to fulfill the requirements for this position.

If you need this announcement in an alternate language or format, or you would like to request accommodation or assistance in the application or assessment process, please reach out to your recruiter.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.