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Administrative Program Specialist C


The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.


Learn more about Louisiana Department of Health

This position may be filled in the following parish(es): East Baton Rouge

Join a dynamic team where your expertise in procurement, budgeting, and travel coordination directly supports critical public health operations across Louisiana. In this multifaceted role, you'll manage purchasing activities, oversee budgets, coordinate statewide travel, and collaborate with agency leadership to ensure efficient, compliant operations. If you're highly organized, enjoy solving problems, and thrive in a fast-paced environment where no two days are the same, we encourage you to apply!


An ideal candidate should possess the following competencies:


  • Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
  • Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
  • Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
  • Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
  • Acting Decisively: The ability to make timely, confident decisions using sound reason.
  • Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
  • Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
  • Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
  • Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
  • Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Requirements

Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelor's degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

  • Serves as the Procurement Manager for the agency by coordinating purchasing activities, processing procurement requests, and ensuring compliance with state purchasing laws, policies, and procedures. 

  • Reviews, prepares, and processes purchase orders, procurement documentation, invoices, and payment requests while monitoring budget availability and obtaining required approvals. 

  • Manages procurement-related budgets by tracking expenditures, reconciling purchasing card transactions, preparing financial reports, and assisting with budget planning and projections. 

  • Collaborates with agency leadership and administrative staff to develop, implement, and improve procurement, travel, and administrative policies, procedures, and best practices. 

  • Maintains agency inventories, asset records, key control systems, meter readings, and other administrative tracking systems to support efficient operations and reporting requirements. 

  • Serves as the agency Travel Manager by coordinating travel arrangements, processing travel authorizations and reimbursements, and providing guidance on state travel policies and procedures. 

  • Monitors contracts, deliverables, invoices, and vendor payments while maintaining accurate records and ensuring timely processing and compliance with agency and state requirements.



Position-Specific Details:

Location: Office of Aging and Adult Services / Headquarters - AD FINANCE & SUPPORT SVCS-SO / East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment

Cost Center: 3201010400

Position Number(s): 50488466

Career Progression:  This position may be filled as a Administrative Program Specialist 3 determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.


How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please click HERE.

Contact Information:

Debbie Parris-Thymes

Debbie.Parris-Thymes2@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. 

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. 

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

Date Posted
06/12/2026
Job Reference
OAAS/DPT/222162
Organization
LDH-Office of Aging & Adult Services
Location
Baton Rouge, LA
Category
Administrative
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