ACCOUNTANT SUPERVISOR II - SES - 64060983

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Your Specific Responsibilities:

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. Ensures all staff complete required training and are offered additional training as needed.

This is a financial supervisory position performing significant responsibilities for the Business Office and Front Desk staff under the direct supervision of the Business Manager. Will lead and develop an internal team to support the following areas: finance, purchasing, contract administration, and front desk clinical operations. Analyzes all internal processes and plans or implements procedural and policy changes to improve operations.

Assists the Business Manager in completing annual financial reports in an accurate and timely manner, monitor and balance the OCA cash balance report and attends monthly budget meetings. Assist in collecting data needed to complete annual financial reports; ensures all OCA’s are fully spent and balanced within appropriate timelines; serves as a Contract Manager for Jackson County Health Department to include the preparation and monitoring of all contracts for goods and services through the authorized contract routing and monitoring process. Will work with Business Manager to ensure the integrity of such agreements is within the scope of FDOH policy and procedure. Assist with preparation of monthly budget reports utilized in monthly budget meetings, evaluate expenditures of all program areas of the health department ensuring all documentation that supports the figures contained in the report, such as invoices and receipts, is maintained for auditing purposes.

Responsible for the oversight of the Jackson County Health Department accounts receivable and accounts payable sections. Assists with implementation of the My Florida Market Place system to ensure accountability in purchasing of goods and services on behalf of the CHD. Responsible for paying invoices with a state purchasing card, matching invoices with purchase orders, closely examining and analyzing all data for accuracy. Serves as Accountholder in The Works and ensures payment is approved timely and accurately. Responsible for monitoring PALM and ensuring all cash transmittals are keyed accurately and timely. Serves as a back-up for processing MFMP invoice reconciliations (IR), journal transfers and Cherwell payments.

Responsible for oversight of all front desk operations; serves as a Deputy Registrar for Vital Statistics in issuing birth and death certificates and attends monthly CDR conference calls; serves as back-up as CHD HMS System Administrator and will work closely with FDOH-Bay billing staff to resolve any identified issues and monitoring aged receivables reports. Responsible for updating fee schedules in HMS by working closely with Business Manager and Director of Nursing finalizing annual fee schedule. Also works closely with local IT ensuring all HMS users, labs, fee schedules are up-to-date and accurate; monitors HMS system releases informing users of upcoming updates and serves as admin role for Change Healthcare and other insurance portals. Will serve as a backup to all front desk operations to ensure proper coverage is available at all times during working/clinical service hours.

All other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of or the ability to learn FIRS, FLAIR, AOD, HMS, FLMMIS, Peoples First.

Knowledge of accounting principles, practices, and procedures.

Ability to supervise people.

Ability to determine work priorities, assign work, and ensure proper completion of work assignments.

Ability to communicate effectively.

Ability to prepare and maintain a variety of accounting records.

Ability to solve problems and make decisions.

Qualifications:

Minimum –

1. Do you have verifiable supervisory experience?
2. Do you have verifiable Accounts Payable and Receivable, Billing and Purchasing experience?
3. Do you have verifiable experience in budget development, monitoring and management?

Preferred –

1. Do you have verifiable AOD (Ariba on Demand) experience?
2. Do you have at least three years of verifiable Financial Information System (FIS) and Financial Information Reporting System (FIRS) experience?

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4979 Healthy Way Marianna, FL 32446

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.