Vaccine Management Coordinator

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Vaccine Management Coordinator 
Job Title: Publ Hlth and Prevent Spcl I 
Agency: Dept of State Health Services 
Department: Region 1 
Posting Number: 14582 
Closing Date: 04/01/2026 
Posting Audience: Internal and External 
Occupational Category: Healthcare Support 
Salary Range: $3,095.33 - $3,844.91 
Pay Frequency: Monthly
Salary Group: TEXAS-B-14 
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 45% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: LUBBOCK 
Job Location Address: 6302 IOLA AVE 
Other Locations: Lubbock 
MOS Codes: 230X,43EX,43HX,4B0X1,4E0X1,60C,68S,68Z,HM,HS,MED,NAP11,SEI12 
 
 
 

Brief Job Description:

Under the direction and supervision of the Immunization Program Supervisor/Hereford, with minimal latitude for the use of initiative and independent judgement, perform routine public health and technical work for the Immunization Division.  Work involves reviewing, processing, and analyzing reports received from providers enrolled in the Texas Vaccine for Children (TVFC) and Adult Safety Net (ASN) programs within Public Health Region 1 (PHR-1) on vaccine administration and accounting. Serve as a regional resource for general inquiries; provide technical assistance and training as indicated.  Assist in activities to review and evaluate immunization services and identify immunization coverage levels. Performs other duties as assigned. Safe operation of a state-owned vehicle is required to conduct state business, and an acceptable driving record must be maintained in accordance with DSHS policy 05-3901, Fleet Operations and Management procedures and standards developed by the Texas Department of Public Safety. 

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(40%) Audits monthly vaccine reports from local health departments, public health clinics and private providers.  Reviews monthly, all assigned TVFC and ASN provider vaccine inventory reports and temperature recording logs for completeness and accuracy prior to order approval and processing in the VAOS (Vaccine Allocation Ordering System) ordering system.  Reviews and approves vaccine orders following departmental processes and procedures on vaccine ordering and reporting.  Provides technical assistance and quality assurance to TVFC providers/staff.

(25%) Consults with TVFC and ASN providers and staff regarding incomplete/incorrect orders and provides in-person education and training as necessary to improve accuracy and efficiency.  Consults directly with program supervisor and Austin Immunization staff on problems identified with TVFC and ASN providers, monthly reports, and vaccine storage and handling issues.

(25%) Serve as a regional resource for general inquiries, technical assistance and training related to vaccine preventable diseases, vaccine accounting, Vaccine Allocation Ordering System (VAOS), and other immunization services. Interpret and communicate laws and recommendations related to immunizations and vaccine accounting, using a variety of resources, i.e., Internet, Microsoft PowerPoint, and Microsoft Outlook. Provide referrals for immunization services as requested.  Retrieve immunization records through ImmTrac2/IIS, the statewide immunization registry/Immunization Information System as requested according to guidelines.  Support and act as a backup clerical support for DSHS regional clinics and will communicate and assist clients with scheduling appointments, answering phones, working with nursing services and STD/HIV services. 

(10%) Completes special assignments and other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of computer software applications including Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Internet, ImmTrac2, Immunization Quality Improvement for Providers (IQIP), Vaccine Allocation Ordering System (VAOS)

Knowledge of basic office principles.

Knowledge of immunizations and vaccine preventable diseases.

Knowledge of immunization requirements and recommendations for infants, children, students, and adults in the state of Texas.

Knowledge of maintaining office files, records, and record retention schedule guidelines.

Skill in data entry.

Skil in planning, organizing, and delivering engaging in-person training sessions for diverse audiences.

Ability to establish and maintain effective working relationships.

Ability to organize, communicate, and present ideas in a clear, concise, and effective manner.

Ability to utilize training materials, visual aids, and instructional tools effectively.

Ability to communicate effectively both verbally and in writing.

Ability to function independently, problem solve, and exercise sound judgment.

Ability to perform data entry, proof-read, edit, compile reports, and check work for accuracy.

Ability to interpret and explain TVFC (Texas Vaccine for Children) and ASN (Adult Safety Net) immunization rules, regulations, policies, and procedures. 

Ability to maintain confidentiality of records and information.

Ability to comply with the DSHS immunization policy.

Registrations, Licensure Requirements or Certifications:

Must possess a valid Class C Texas Driver’s license or equivalent from another state.

Initial Screening Criteria:

Experience in preparing and presenting oral and written information and training to a variety of audiences and large conferences. (Required)
Experience using computer programs, such as Microsoft Word, Microsoft Publisher, Internet, Microsoft Access, Microsoft Excel, Microsoft Power point, Microsoft Outlook. (Required)
Experience with Texas Vaccine for Children (TVFC) program. (Preferred).
Experience with childhood and adult immunization schedule. (Preferred). 
Experience with vaccine storage and handling. (Preferred). 
Experience working as a team member. (Preferred). 
Experience with ImmTrac2 (Immunization Registry). (Preferred). 
Excellent written communications as observed by detail and completeness of information provided on the state application. (Preferred). 
Experience interpreting rules, regulations, policies and procedures. (Preferred). 
Experience maintaining office files, records, and record retention schedule guidelines. (Preferred). 

Additional Information:

N/A

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form