Tuberculosis Case Registrar

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Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Tuberculosis Case Registrar 
Job Title: Publ Hlth and Prevent Spcl III 
Agency: Dept of State Health Services 
Department: Region 6/5 
Posting Number: 15167 
Closing Date: 04/03/2026 
Posting Audience: Internal and External 
Occupational Category: Healthcare Support 
Salary Range: $3,793.41 - $5,921.25 
Pay Frequency: Monthly
Salary Group: TEXAS-B-18 
Shift: Day 
Additional Shift:  
Telework:  
Travel: Up to 15% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: HOUSTON 
Job Location Address: 5425 POLK ST 
Other Locations:  
MOS Codes: 230X,43EX,43HX,4B0X1,4E0X1,60C,68S,68Z,HM,HS,MED,NAP11,SEI12 
 
 
 

Brief Job Description

Under the supervision of the PHR 6/5S Tuberculosis (TB) Program Manager, the Case Registrar Performs highly complex (senior-level) public health work and is responsible for collecting, reporting, and conducting surveillance procedures for TB case registry activity. Works closely with TB Program staff, other DSHS programs, TB and Hansen’s Disease Section, laboratories, local health departments, hospitals, correctional facilities, military installations, physicians, and other providers involved in TB activities. Performs public health work in reviewing and evaluating TB reporting and surveillance data for PHR 6/5S. Responsible for submitting reporting information in accordance with DSHS policies/protocols and Centers for Disease Control and Prevention (CDC) recommendations. Maintains and updates Regional Case Registry with case/suspect information to ensure appropriate reporting, management and disposition of patients and data in the National Electronic Disease Surveillance System (NEDSS) database. Assists in generating program reports and statistical data on performance outcomes and epidemiological information. Responsible for reporting all referrals from US Immigration and Customs Enforcement facilities (ICE) and interjurisdictional transfers from other PHRs within Texas. Serves as the primary contact for all interjurisdictional notifications (IJNS) and maintenance of IJN data in coordination with DSHS IJN Coordinator. Utilizes various software and web-based programs to include TB GIMS, NTIP, EDN and NEDSS, Microsoft Word, Outlook and Excel. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions

REPORTING AND SURVEILLANCE (40%) - The position of Case Registrar develops goals and objectives for public health data collection and coordinated with state subject matter experts on the methods and types of information to be submitted to the CDC. Monitors and reviews surveillance data to ensure prompt reporting for disposition of suspects/cases/LTBI in the NEDSS database. Maintains a local registry of referrals/patients for documentation and statistical purposes. Prepares and monitors referrals for reported B1/B2 refugee waiver and reports alien waivers to State TBED. Reviews/evaluates laboratory reports by utilizing State Lab Cohort and working with local health departments, hospitals, reference labs for TB cases with positive cultures and drug susceptibilities for the purpose of updating reported cases and identifying unreported cases. Prepares referrals/reporting on client record information for all clients who transfer into/out of the region, submits to the receiving agency, works with other PHRs, local health departments and out-of-state health departments to ensure appropriate tracking, assure continuity of health care services and uninterrupted drug therapy for TB cases and contacts. Responsible for the collection of data from DSHS clinics, local health departments and other community health providers, to ensure appropriate program reporting. Generates required programmatic reports monthly. Prepare statistical data graphs/charts to evaluate the effectiveness of program activities and outcomes. This position documents the application of care to align with standards and policies for the effective and efficient rendering of public health services and the enforcement of public health laws and regulations. Also defines criteria for reporting and completion of reporting forms. Conveys interpretation of policies and protocols for services regarding reporting and surveillance activities.

TECHNICAL ASSISTANCE (25%) - Provides technical assistance to local health departments, providers, and other healthcare partners by defining criteria for reporting and completion of reporting forms. Conveys interpretation of policies and protocols for services regarding reporting and surveillance activities. Provides training for DSHS and local health department staff, correctional facilities, hospitals, physicians and community health care providers in the area of reporting procedures according to DSHS and CDC guidelines. Works with public health nurses and other health care providers in determining trends and resolving technical problems. Assists with the orientation and regular training for public health staff.

INVESTIGATIONS (20%) - Participates in large Contact Investigations. Ensures completeness and accuracy of information in NEDSS. Assist in the preparation of the statistical data for evaluation of program activities/outcomes. This position analyzes data for planning and coordinating of public health intervention. The Case Registrar reviews information pertaining to high consequence investigations and coordinates appropriate action, which can include education. Maintains local files to keep an official copy of patient records and Case reports. Provides support to clients/patients on necessary forms and documentation.

QUALITY ASSURANCE (10%) - Serves as the Quality Assurance (QA) contact for the TB Program, trains and provides assistance to designated local Chapter 89 facilities. Receives and reviews all Correctional Tuberculosis Screening Plans and submits to DSHS TB and Hansen’s Unit. Receives all monthly Jail Reports and reviews NEDSS data to ensure accuracy and completeness in accordance with DSHS policy and CDC recommendations. The position recommends courses of action for correcting violations of TB Screening plans submitted by entities regulated under Chapter 89 of the Health & Safety Code.

OTHER DUTIES (5%) - Performs other duties as assigned which may include actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or COOP activation. Such participation may include an alternate shift pattern assignment and/or location.

Knowledge, Skills & Abilities

Knowledge of Microsoft Word, Outlook, PowerPoint, Excel database applications and other software applications.

Knowledge of health program implementation, planning, evaluation and management

Knowledge of community resources

Knowledge of transmission and method of prevention of Tuberculosis

Knowledge of the extent and scope of Tuberculosis problems affecting Texas

Knowledge of medical terminology

Knowledge of disease surveillance reporting systems such as NEDSS

Knowledge of confidentiality and security policies

Knowledge of departmental programs, policies and procedures

Knowledge of program evaluation and monitoring

Ability to communicate effectively (written and oral communications)

Ability to establish and maintain effective working relationships with staff and local health care providers

Ability to coordinate and support work activities of program staff

Ability to complete assigned projects and tasks with minimal supervision

Ability to organize and prioritized work duties and responsibilities

Ability to complete duties with minimal supervision

Ability to work in a team setting in close collaboration with others

Ability to maintain effective working relationships with internal and external stakeholders

Ability to use time management strategies to maximize work productivity and meet deadlines

Ability to interpret laboratory results and information from medical charts

Ability to maintain confidentiality and adhere to security standards

Skill in using personal computer and software (Excel, Word, PowerPoint, Outlook)

Skill in data entry and word processing

Skill in maintaining files and program database

Skill in disease surveillance reporting and electronic health systems

Skill in maintaining and filing patient medical records

Skill in conducting training workshops and conferences

Registration Or Licensure Requirements

Certified in Public Health, Certified Health Education Specialist (CHES or MCHES); Community Health Worker (CHW); or other public health related certification. (preferred)

Initial Selection Criteria

• Graduation from an accredited high school or GED (required).
• Graduation from an accredited college or university with major coursework in social services, public health, or a related field (preferred).
• One year of public health, data entry, clinical, and/or laboratory work experience (required).

• Experience utilizing computers with Word, Outlook and Excel (required).
• Experience working with confidential records and information (required). 
• Tuberculosis surveillance experience (preferred) 

Additional Information: 

PLEASE NOTE: The posted salary range is the full range for this position. Agency salary policy, budget and candidate’s qualifications will dictate final salary offer. Typically, salary offers are at or near the midpoint of the range, depending on qualifications or other factors.

Resumes will not be accepted in lieu of an application but may be provided as supplemental materials. All fields on the application must be filled in completely. Applicants must provide information relevant to the required experience for this position in the job history sections of the application and must clearly state how applicant meets initial selection criteria in the summary of experience section of the application. 

Applicant must be legally authorized to work in the US without sponsorship. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.  I-9 Form - Click here to download the I-9 form.  

Employee must provide transportation. If an employee operates a personal or state motor vehicle in performance of their official duties, the employee must possess a current valid Texas Driver License for the appropriate type vehicle. 

Flexibility in work hours may be required by DSHS for this position. Occasional overtime and extended hours may be required. Candidates must be able to travel independently and adhere to agency travel policies. Travel required from main work location in Houston across the 16 counties in Public Health Region 6/5S and to other locations, as necessary, in the State of Texas, including the DSHS main campus in Austin. Travel is usually scheduled in advance to allow for advance planning.

For information about DSHS visit the Texas Department of State Health Services website (dshs.texas.gov). See also the federal information at Centers for Disease Control and Prevention (cdc.gov). 

In addition to rewarding, meaningful work, DSHS offers a variety of benefits, which can be found at https://ers.texas.gov/Benefits-at-a-Glance, and generous leave based on years of service. A list of State of Texas holidays is available at: http://www.hr.sao.texas.gov/Holidays.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form