Temporary Front Desk Reception & Facilities Building Operations - Office & Administrative Specialist Senior

Working Title: Front Desk Receptionist & Facilities Building Operations
Job Class: Office and Administrative Specialist, Senior
Agency: Health Department

• Job ID: 93679
• Location: St. Cloud
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Limited / Temporary
• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously.
• Date Posted: 04/23/2026
• Closing Date: 04/29/2026
• Hiring Agency: Minnesota Department of Health (MDH)
• Division/Unit: Facilities Management / District Office Operations
• Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - American Federation of State, County, & Municipal Employees (AFSCME Clerical, Council No.5)
• Work Area: Facilities Management / District Office Operations
• End Date: 11/30/2026
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Elevate your career by joining the Facilities Management team of the Minnesota Department of Health (MDH) working in a temporary role at our St. Cloud district office!

This position requires work that is onsite Monday-Friday, 8:00 a.m. - 4:30 p.m.

The purpose of this position is to provide varied and wide-ranging support services to district office clients and professional staff.

Working as an Office & Administrative Specialist Senior, you will:

• Provide services at the St. Cloud District Office including front desk reception operations and Facilities Management building operations.
• Act as the liaison with landlord representatives and vendors to facilitate security and emergency actions, and facility maintenance and repairs.
• Manage general office operations to provide a well-managed district office infrastructure that meets the needs of the assigned program staff.
• Provide varied and wide-ranging office support services so that district program staff is provided quality, efficient and effective support services required to accomplish program mission and goals.
• Monitor and maintain the operation of the various communications technology systems, serve as the liaison with MN.IT to ensure telephone and video conferencing equipment are functional for client use.
• Coordinate the hotel workstation equipment bundle, including set up and functionality.
• Assist other District Offices remotely to maintain Facilities Management guest services support and service portfolio.  
• Perform tasks as assigned by the supervisor in support of team activities or accomplish the goals of the district office operations.

This is a temporary position with an anticipated end date of 11/30/2026.  There is a plan that this position will be posted as a permanent position later in 2026.

MDH relies heavily on grant funding, in addition to state appropriated dollars. As an agency, we continually monitor funding levels and navigate some degree of uncertainty related to grant cycles and the impact of the grant funding on program priorities.  

This position is currently funded and approved to be filled. While the position is funded at this time, future funding is dependent on the continuation of our funding sources. The Minnesota Department of Health works proactively to sustain programs and maintain our workforce, to avoid reductions in force to the very best of our ability. In the event of a loss of funding resulting in a necessary workforce reduction, that process is governed by our collective bargaining agreements and compensation plans. 

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

One (1) year of experience that must include all the following:

• Experience using word processing and spreadsheet software applications such as MS Office Word, Excel and Outlook sufficient to create, modify, and proofread documents or correspondence with extremely high detail, correct spelling, grammar and accuracy.
• Customer service and communication skills sufficient to provide courteous, effective, and timely service and to explain policies and/or processes to internal and external customers.
• Database management skills sufficient to carry out advanced administrative tasks and compile accurate information.
• Ability to manage calendars and schedule meetings.
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.

Qualifications to be assessed during the interview process:

• Ability to establish and maintain effective working relationships.
• Ability to work efficiently and effectively independently, under strict timelines, with a high volume of work and high level of accuracy.
• Ability to carry out complex verbal and/or written instructions and provide instructions to others.
• Ability to solve problems in a diplomatic way, such as dealing with customers, who may be frustrated or angry.

Preferred Qualifications

• Previous experience researching information, analyzing reports and conveying pertinent information.
• Experience using a variety of software and office technology systems such as Microsoft Products (Word, Excel, PowerPoint, Outlook, SharePoint, MS Teams).
• Previous front desk operations experience such as guest check-in, handling the outgoing and incoming mail/courier packages and interacting with the public in a highly visible position.
• Knowledge of general expense or accounting procedures.
• Building operations experience such as cleanliness, functionality, reporting and scheduling interior and exterior maintenance.

Physical Requirements

• Ability to transport up to 25lbs of articles, such as file boxes across a room.
• Ability to move through a building.
• Ability to maintain stationary position for long periods of time.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us.

About Health Department 

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

• Paid vacation and sick leave 
• 12 paid holidays each year 
• Low-cost medical, dental, vision, and prescription drug plans 
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children 
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care 
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.