Sourcing Planner (PN 20014481)

Sourcing Planner

About Us:
Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans.  Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The Office of Financial Affairs assists in the establishment of Ohio Department of Health's (ODH) long- and short-range fiscal goals and objectives. The office provides the agency with the overall fiscal administration support through its various unit operations including accounting, purchasing, budgeting and grants administration. The office oversees the department's Compliance and Accountability Unit and biennial budget process; provides technical assistance to agency decision makers and provides daily monitoring and analysis of agency spending trends.

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What You'll Do:

The Office of Financial Affairs (OFA) is looking to fill the position of a Sourcing Planner to lead complex, high-impact procurement sourcing initiatives that supports critical public health programs statewide. Duties include: 

Strategic Sourcing and Planning:

• Lead strategic sourcing and acquisition planning across multiple ODH program areas.
• Develop and execute sourcing strategies aligned with agency priorities, future demand and statewide procurement policies.
• Identify appropriate sourcing methods based on market conditions, projects complexity and risk. 
• Conduct market research, supplier analysis, and cost and spend trend analysis to inform sourcing decisions.

Contract Development and Management:

• Plan and manage the full contract lifecycle from solicitation through award administration and closeout.
• Develop solicitations, scopes of work, pricing structures, and performance requirements.
• Coordinate pre-bid conferences, solicitation amendments, proposal evaluations, scoring and award communications.
• Author low-risk contracts using approved templates and support higher complexity contracts in coordination with Legal. 

Stakeholder & Agency Collaboration: 

• Serve as a liaison between ODH, other state agencies and external suppliers.
• Partner with Department of Administrative Services, Office of Budget and Management and Office of General Counsel, and program leadership to secure approvals and negotiate contract terms.
• Communicate procurement strategies, timelines, and outcomes to internal and external stakeholders. 

Supplier Performance, Risk and Cost Management: 

• Monitor contract performance, benchmarks, pricing and compliance across the contract portfolio.
• Evaluate contract and supplier risk, including insurance requirements and protections.
• Track economic conditions and approve pricing adjustments as appropriate.
• Recommend improvements to contract language and sourcing processes to reduce risk and cost. 

Compliance, Policy and Leadership:

• Ensure compliance with Ohio procurement rules, policies and processes. 
• Recommend updates to sourcing practices in response to legislative, policy or operational changes.
• Promote supplier diversity, equity, and responsible procurement practices. 
• Provide guidance, training, and work directions to procurement staff and team members.
• Serve as a lead resource on complex, high-risk or high-profile procurement. 

UNUSUAL WORKING CONDITIONS: May require travel; may be required to work long or
unusual hours during peak operational periods

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At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Position Qualifications:

42 mos. exp. or 42 mos. trg. in purchasing/procurement/sourcing to include exp. in performing spend analysis, developing sourcing strategy & evaluating vendor performance. 

Or

Completion of undergraduate core in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field AND 18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing. 

Or 

Completion of graduate core in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field AND 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing. 

Or 

24 mos. exp. as Sourcing Analyst, 64512. 

Or 

12 mos. exp. as Senior Sourcing Analyst, 64513. 

Or 

Equivalent of Minimum Class Qualifications for Employment noted above. 

Additional Qualifications: 

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

• Graduate or advanced degree in public or business administration, purchasing, contracting, acquisition management, logistics, supply chain or operations management

• Experience developing solicitation documents (RFP, RFQ, ITB, RFI)

• Experience in using Ohio Buys

• Experience collecting data and conducting market and statistical analysis

• Experience working with Stakeholders to assess needs, offer proper sourcing solutions, and problem solve

• Experience in strategic planning and strategic sourcing

• Experience with state and/or federal Procurement Rules

• Experience in contract development, contractor compliance, and contract management

• Experience in leading and prioritizing projects and/or teams

• Experience defining, writing, and weighting evaluation criteria

• Experience evaluating proposals and conducting consensus meetings

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record

Job Skills: Purchasing, Stores, Inventory

Technical Skill: Budgeting, Accounting and Finance, Contract Negotiation, Data Analytics

Professional Skills: Analyzation, Attention to Detail, Negotiation, Interpreting Data, Collaboration

Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration. 

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Unless required by legislation, the selected candidate will begin at Pay Grade 33, Step 1 of the OCSEA union Pay Range Schedule ($33.52 per hour), with an opportunity for pay increase after six months ($35.15) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES: 
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

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Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

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The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.