Sourcing Analyst (PNs 20014730 & 20015087)

About Us: Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

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What You'll Do: The Office of Financial Affairs (OFA) plays a pivotal role in managing the agency's financial operations such as overseeing the biennial operating budget, monitoring expenditures and revenues and ensures the financial integrity of ODH's programs and services. We are seeking two Sourcing Analysts to analyze the agency’s need & plan, find, evaluate, & contract with suppliers of goods & services, & ensure supplier performance. This position will:

• Receive & open formal bids & proposals in accordance with established procedures
• Arrange delivery of samples & submissions from potential suppliers to evaluators
• Interview vendors, check references, &/or visit suppliers' plants & distribution centers to examine, learn about, & evaluate products, services, prices, performance, & capabilities
• Conduct routine evaluation process of multiple samples & submissions from potential suppliers
• Analyze price proposals, financial reports, & other data & information to determine reasonable prices for expected scope, & to balance specifications, projected cost, & market availability to scope best fit
• Create routine requests for proposals for response by potential suppliers
• Review, distribute & monitor requisitions, purchase orders & contracts
• Make recommendations concerning contract proposals & contract amendment proposals according to agency procedures
• Post & distribute opportunities to potential suppliers according to policies & procedures
• Coordinate responses to solicitation questions with requestor & legal counsel

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At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing. 

-Or completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field. 

-Or 6 mos. exp. as Sourcing Associate, 64511. 

-Or equivalent of Minimum Class Qualifications for Employment noted above

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

• Bachelors or advanced degree in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field

• Experience with using a Procurement System

• Experience developing solicitation documents

• Experience with evaluating and selecting vendors

• Experience in handling vendor compliance issues

• Experience in providing travel arrangements

• Experience and knowledge of State of Ohio Procurement Rules

• Purchasing/Procurement/Contracting/Sourcing Experience

• Experience in computing accurate accounting of mathematical equations

• Experience in Customer Service

• Proficient in using Microsoft Excel to develop, maintain, and analyze reports

• Experience utilizing Microsoft Office products to support reporting, communication, and administrative functions

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record.

Job Skills: Purchasing, Stores, Inventory
Technical Skills: Accounting and Finance, Budgeting, Contract Negotiation
Professional Skills: Collaboration, Decision Making, Negotiation, Organizing and Planning, Strategic Thinking

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. Unless required by legislation, the selected candidate will begin at Pay Grade 28, Step 1 of the union (OCSEA) Pay Range Schedule ($22.96 per hour), with an opportunity for pay increase after six months ($23.56 per hour) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES:  

All applicants must submit a completed Ohio Civil Service Application using the online TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

EDUCATIONAL TRANSCRIPT REQUIREMENTS:  

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within 5 working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

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Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

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The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.