Job Description

The Quality and Data Analytics (QADA) Manager III under direct supervision of Accounts Payable Manager Performs complex managerial work administering the daily operations and activities of the QADA team of the Accounting Claims Processing unit. Work involves establishing goals and objectives; developing guidelines, procedures, and policies; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating business function, division, or department activities; developing and evaluating budget requests; monitoring budget expenditures and staff productivity. Supervises the work of others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. 

Attends work on a regular and predictable schedule in accordance with the agency leave policy and performs other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

Extensive knowledge of researching financial transactions in USAS and CAPPS. 

Knowledge of governmental accounting.

Knowledge of Texas Comptroller of Public Accounts Accounting Policy Statements and procedures.

Ability to interpret and apply state and federal rules regarding expenditures and financial reporting.

Skill in use and implementation of automated financial systems, including, CAPPS, HHSAS/ISAS(PeopleSoft Financials), Uniform Statewide Accounting System (USAS), and Texas Identification Number System (TINS).

Ability to effectively communicate verbally and in writing.

Skill in Training others.

Ability to effectively maintain working relationships.

Ability to make independent and sound technical judgements and analyze new situations when they occur.

Ability to organize work and to set priorities.

Skill in establishing and maintaining effective working relationships both internal and external to the agency.

Ability to manage multiple ongoing projects, prioritizes work, and meets deadlines.

Ability to review and understand complex technical matters and disseminate information to others. Advanced skills with Microsoft Office Suite, including Word, Excel, PowerPoint, and Access and government accounting software.

Advanced skills and experience in developing, reconciling, and tracking payment.

Ability to prepare clear, concise and accurate financial reports and schedules. Manager III EJF's:

Quality and Data Analytics Manager III EJF's

EJF #1 (20%) Operations Management

Exhibit leadership. Provide vision and technical guidance. Foster a positive environment and ensure productive behavior. Serve as subject matter expert. Set priorities. Ensure infrastructure allows for: continuity of operations, operates effectively and efficiently, produces quality work with accurate output, meets deadlines, complies with applicable laws and regulations, and procedures are documented, followed and reviewed annually. Responsible for audit responses within area, follow section and agency audit protocol, review responses, ensure corrective actions are achievable, monitored, and completed and obtain leadership approval before submission. Proactively resolve known issues; escalating as needed to Accounting Section leadership in writing. Position is a working manager; fill in and/or ensure critical/core tasks are performed.

EJF #2 (20%) Staff Management

Ensure training and guidance is provided to staff for work to be performed accurately and meet deadlines. Develop and apply measurement tool for productivity and quality of work. Conduct regular meetings to convey information, provide trainings, discuss problems and resolution. Ensure 100% of staff have a current job description and receive a performance evaluation every 12 months. Address conduct and performance issues as needed through coaching and staff development. Ensure staff complete mandatory agency/enterprise training on time and are trained for position they are in and for next level, as appropriate. Develop and approve schedules and leave to ensure business needs are met. Examine turnover of direct reports to identify causes and propose solution to leadership.

EJF #3 (25%)

Management and administrating the daily operations of the Quality and Data Analytics team of the Accounting Claims Processing unit Audit as per policy and procedures, Procard set ups, requested audit documents, Paymaster, USAS IT File, Research delinquent invoices, duplicate payments, outstanding recon items and vendor set up and maintenance. Maintains Invoice Tracking System, Data entry, Accountant assignments, Payment status inquiries and reporting. Develops policy and procedures and schedules for meeting goals processing payments timely. Prioritizes work tasks, and standards for achieving the established reimbursement goals. Conduct interviews and hire and supervise staff. Serves as the agency SME in internal and external work groups for Accounts Payable.

EJF #4 (10%) Reconcile and provide aging analysis on outstanding invoices. Develops performance measurement criteria by individual and by team include includes number vouchers processed and the average amount of time it takes to complete each voucher to ensure the Claims AP Branch is meeting established goals. Develops and approves individual and teamwork schedules and prioritizes audit types and work task so measurement standards are met. Develops, reviews, and implements Comptroller rules and guidelines, Texas Administrative Code, procedures, and guidelines. Oversees the preparation and production of work products and performance reports. Communicates verbally and in writing with all levels of management, vendors, and other internal customers. Presents AP policy and answers Program at Regions and program meetings in Central Office.

EJF #5 (10%) Provides technical guidance and expertise to DSHS AP staff concerning DSHS AP policies and systems usage. Communicates clear simple and concise solutions to agency program issues.

EJF #6 (10%) Development, implementation and documentation of DSHS AP policies and procedures, productivity tools, queries and reports. Serves as the point of contact for internal and external audits, and the State Medical Operations Center (SMOC) for disaster assistance. Provides formal training to central office program staff and to regional staff at the regional conferences.

EJF #7 (5%) Other duties as assigned. Performs related duties as assigned that include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Initial Criteria

Bachelors degree in accounting or related field or 4 years work experience can be substituted.  Have at least 2 years management experience. 

Licenses and Registrations

N/A

Additional Information

Ths position is not eligible for teleworking