Public Disclosure Specialist (FRA 3) DOH8910

Public Disclosure Specialist - Forms and Records Analyst 3

Center for Facilities Risk and Adjudication – Public Disclosure Office

Permanent · Full-time 

This home-based (remote) position is open to Washington residents and those residing on the ID/WA and OR/WA borders.

The Opportunity

The Department of Health (DOH) is seeking a Public Disclosure Specialist (FRA 3) to support its mission to protect and improve the health of people across Washington. This role sits within the Office of Enterprise Risk Management (OERM) in the Center for Facilities, Risk, and Adjudication (CFRA), helping ensure transparency, compliance, and equitable access to public information.

This position plays a key role in coordinating and fulfilling public records requests from start to finish, supporting accountability, safeguarding sensitive information, and strengthening public trust.

Key Responsibilities Include:

Public Records Coordination & Processing

• Manage a large volume of public records requests from intake through final resolution 
• Track, prioritize, and coordinate requests across divisions and offices 
• Communicate with requesters and internal staff to clarify and fulfill requests 

Records Research & Review

• Conduct electronic searches and gather responsive records 
• Review, organize, and prepare records for disclosure 
• Apply applicable laws to redact both simple and complex records, including multimedia files 

Quality Assurance & Systems Management

• Perform quality checks to ensure accuracy, completeness, and compliance 
• Upload and manage records within DOH systems and customer portals 
• Maintain detailed and accurate documentation of request activity 

Consultation & Subject Matter Expertise

• Serve as a resource on public disclosure rules, processes, and best practices 
• Provide guidance across multiple program areas and record types 
• Support development of training materials and internal procedures 

Why You’ll Love This Role

This is a meaningful opportunity to support transparency and public trust in government while working with a collaborative and mission-driven team. You’ll gain exposure to diverse program areas across DOH, build specialized expertise in public disclosure, and contribute to work that directly impacts public health and patient safety across Washington.

Required Qualifications 

There are multiple pathways to qualify for this position. You must meet one of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

Option 1: Four (4) years of experience performing the following: 

Option 2: Two years of college coursework or an Associate's Degree in business administration, public administration, law, public health, health administration, or a closely related field AND three (3) years of experience the following: 

Option 3: A bachelor's degree or higher in business administration, public administration, law, public health, health administration, or a closely related field AND one (1) year of experience performing the following: 

Additional Required Knowledge, Skills, Abilities, and Experience

After a conditional offer of employment, a criminal history background check will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Preferred Qualifications

While these aren’t required, having them can help you stand out as a candidate.

Employee Benefits 

We offer a solid benefits package that supports you and your family’s health, financial security, and work-life balance. You’ll have access to comprehensive medical, dental, and vision coverage, life and long-term disability insurance, flexible spending and health savings accounts, and retirement plans that help you plan for tomorrow while you’re living today. Paid holidays, vacation and sick leave help you recharge, and additional programs like dependent care assistance and professional development opportunities add value beyond basic coverage. Join us and enjoy benefits designed to care for you as much as you care about public health. Learn more about DOH benefits and see how we support your life at work and beyond by visiting Work@Health. 

About the Washington State Department of Health

We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We’re passionate people who are driven to make a difference in public health. Explore more about the Department of Health, our programs, and our impact by visiting our website.

Working Conditions:

The following describes the working conditions of this position, with or without reasonable accommodation.

Work Setting:

This position may work from home, a DOH facility, or remotely from a supervisor-approved alternate location. The official duty station for this position is home-based. If onsite work is requested by the supervisor, the request will be planned and communicated in advance.

The position involves working at a desk in front of a computer doing repetitive work with precision by reading, reviewing and redacting documents for most of the day. Willing to work on a tobacco-free campus. 

Move or transport boxes of files weighing up to 30 pounds.

Schedule (i.e., hours and days): 

Standard DOH business hours are Monday to Friday 8:00 a.m. to 5:00 p.m.; however, an alternate or flexible work schedule may be considered at the employee's request, subject to supervisory approval. The position would not normally require working in excess of 40 hours per week, but if it became necessary for business needs, your supervisor would notify you in advance.

Travel Requirements: 

Occasionally the position may require travel alone or with another person, but not frequently. This may include overnight travel for work activities, training, and meetings, which may require the incumbent to legally operate a state or privately-owned vehicle OR provide alternate transportation and travel long distances in both daylight and at night, and in snow and rain conditions.

Tools and Equipment:

Duties require the use of standard office furniture, equipment, and software including Microsoft Office products, redacting software, Adobe Professional Pro, Adobe Acrobat Pro DC, Camtasia or other similar tools, DOH licensing and enforcement databases, SharePoint, and the GovQA platform.

Customer Interactions:

This role has frequent interaction with members of the public making disclosure requests, some of whom may be upset, impatient, or demanding. This role also has frequent interaction with DOH staff, including staff within any DOH division, as well as boards and commissions.

Other:

APPLICATION DIRECTIONS:

We’re committed to a fair and equitable hiring process. Only materials submitted through the official application will be considered. Emailed resumes or documents won’t be accepted or shared with the hiring manager.

Click “Apply” to complete your application. Attach your resume, cover letter, and DD-214 (if applicable). List at least three professional references, directly in your Applicant Profile or as a separate attachment, including a supervisor, a peer, and someone you’ve supervised or led (if applicable).

DO NOT INCLUDE private details like your SSN or birth year, personal photos, transcripts, certifications, diplomas, projects, portfolios, or letters of recommendation.

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. 

Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at employment@doh.wa.gov and reference DOH8910.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues. 

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