PLANNING CONSULTANT - 64081043

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OPEN COMPETITIVE

Your Specific Responsibilities:

This position is under the direct supervision of the Cessation Manager.  This position serves in the Cessation Section within the Bureau of Tobacco Free Florida.  This position requires knowledge of tobacco control and evidence-based cessation interventions, experience to effectively network with other program offices, government agencies, and vendors/recipients, excellent verbal and written communication skills, good organizational management skills, and the ability to work independently.  This position serves as a cessation consultant and contract manager for assigned contracts or purchase orders within the Cessation Section.  This position requires the incumbent to maintain positive working relationships and assists the Cessation Manager in providing technical assistance regarding various tobacco cessation activities.

Responsible for contract management duties for assigned cessation section contracts and purchase orders.  Records verbal and written communication regarding assigned contracts or purchase orders and maintains a contract file.  Functions as a team member within the Cessation Section.  Assists the Cessation Manager with internal and external inquiries.  Monitors activities performed by the vendors/recipients to ensure tasks are completed within the standards set by the Department.  Reviews and provides technical assistance for submission of required documents.  Processes all required documents for the Cessation Sections’ new, renewed or amended contracts or purchase orders.  Processes all requests for payments for assigned contracts or purchase orders submitted by the vendor once deliverables have been satisfactorily completed.  Travels as directed to vendor sites to conduct meetings regarding services provided in support of the Cessation Section within the Bureau of Tobacco Free Florida.  Participates in contract monitoring site visits for the Cessation Section’s contracts.  Immediately reports all instances to the Cessation Manager that could escalate into a management situation.

Assists in the development of reports, updates, presentations, correspondence, and materials required for the implementation of various cessation projects and activities.  Assist in the development of written policy both internally and externally helping to draft or revise as needed to ensure the continued success of the management team or contract staff working in the unit.

Provides technical assistance and training on cessation related issues in accordance to Centers for Disease Control and Prevention Best Practices for Comprehensive Tobacco Control Programs; Attends tobacco control trainings and conferences as requested.  Attends the Florida State University Tobacco Cessation Specialist training at the first available opportunity after employment.  Responsible for staying up to date with the Centers for Disease Control and Prevention’s publications on tobacco control, routinely checking the Office of Smoking and Health’s website, the cessation evaluations by the cessation evaluator and overall program evaluation by the independent evaluator.

Serves as the backup support contact for the Cessation Section on cross-functional teams and special projects.

Performs other duties and responsibilities as requested.

Required Knowledge, Skills, and Abilities:

Ability to effectively network with other programs, government and community agencies and to work with considerable independence. Knowledge of tobacco control and prevention planning and implementation oral and written communication skills, and policy development.

Qualifications:

Minimum – 2-3 years’ experience as Contract Manager, Must be willing to physically come in the office to perform the duties & responsibilities of the position.

Preferred – FCCM (Florida Certified Contract Manager)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.   

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.