PCS Centralization Coordinator

The Office of Legal and Regulatory Compliance (OLRC) provides legal and policy analysis across the divisions to ensure compliance with legal requirements.  Generally, OLRC conducts legislative bill reviews and drafts department legislative proposals, serves as CDPHE’s primary liaison with the Office of the Attorney General regarding the department’s legal issues, oversees CDPHE’s legal services budget, and works with division programs on statute and rule interpretation and implementation.  The Records Unit responds to Open Records Act requests and subpoenas for records, facilitates the implementation of litigation hold processes, oversees and coordinates department records management, and manages administrative appeals involving the Office of Administrative Courts.  The Internal Audit Unit performs internal and external audit functions, the Procurement and Contracting Section sets the standards for and authorizes contract and procurement activities, and the Privacy Officer and Institutional Review Board Administrator sets CDPHE privacy standards and oversees the IRB and all human subjects research.  The Nondiscrimination Coordinator provides a compliance framework for CDPHE programs with respect to federal and state nondiscrimination requirements, including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the (ADAA) of 1990, the Age Discrimination Act of 1975, Section 1557 of the Patient Protection and Affordable Care Act of 2010, Section 13 of the Federal Water Pollution Control Act Amendments, and the Colorado Anti-Discrimination Act (CADA), manages CDPHE discrimination complaints received from external parties, and assists with external requests for accommodations and accessibility. 

This is a term-limited position created to assist with the coordination, communication, and project management of the Procurement and Contracting Section (PCS) Centralization efforts. By coordinating communication, and training efforts, this position will play a key role in increasing departmental efficiency, improving compliance, and reducing risk across all contract formation functions within CDPHE. This is an exciting opportunity to lead organizational change and ensure the creation of a fully operational, centralized contract formation staff.

Key Responsibilities

• Project Planning & Change Management: Lead the coordination of all communication, change management, and stakeholder engagement activities for the Contract Centralization initiative. This includes developing and executing a comprehensive Communications Plan and Change Management Plan to manage the transition of staff and minimize disruption across divisions.

• Procedure & System Maintenance: Establish, document, and maintain standardized guidance for all contract writing functions in the centralized model. Assist with process mapping to define clear 'future state' procedures for contract filing, request, consultation, and development, ensuring departmental consistency and quality.

• Technical Assistance & Training: Coordinate and develop training and guidance for Contract Administrators, Programs and Fiscal staff. Provide expert technical assistance on new centralized procedures and systems to expand expertise and foster a wider support network.

Residency Requirement:

Six (6) years of relevant experience in communication, project management, public administration, or other similar position.

OR

A combination of related education in communications, project management, public administration and/or relevant experience in communication, project management, public administration, or other similar position equal to six (6) years

** This experience must be substantiated within the Work Experience section of your application. 

** "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable).

Preferred Qualifications:

1. Direct experience in procurement and contract administration within a governmental or public sector environment (e.g., State of Colorado).
2. Demonstrated experience in leading or significantly contributing to a large-scale change management or centralization project.
3. Proficiency in developing and delivering training, guidance, and standard operating procedures (SOPs) for contract administrators or similar professional staff.

Conditions of Employment:

Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

A complete application packet must include:

• A completed State of Colorado application.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

1. All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

1. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at daniel.mckenna@state.co.us or call 303-692-6319.
 
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.