Paralegal II or III

Job Posting Title

Paralegal II or III

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 Office of General Counsel

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual salary for this position is up to:
Level II: up to $74,000.00 based on education and experience.
Level III: up to $78,000.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Position Description:

The Paralegal Level II or Level III is responsible for being dedicated to the Office of General Counsel to provide support in a variety of administrative matters, as well as preparation for hearings in administrative, State, and Federal courts, and compliance with the Oklahoma Open Records Act.  The Paralegal Level II or Level III will be expected to work under minimal supervision with considerable latitude for the use of initiative and independent judgment in the provision of support services to the Office of General Counsel.

 

Position Responsibilities/Essential Functions:

• Provides support in a variety of administrative matters, as well as preparation for hearings in administrative, State, and Federal courts, and compliance with the Oklahoma Open Records Act.

• Composes and gathers various legal documents and forms.

• Independently researches, locates, and assembles documents and information responsive to discovery requests, open records requests, subpoenas, and other third-party requests for information and/or documentation.

• Helps OSDH legal coordinate with other divisions within the agency to gather data and documents in preparation for various administrative actions and court filings.

• Organizing legal case files including the preparation and maintenance of files and ensuring timely updates to the electronic case management system.

• Prepares and analyzes correspondence, pleadings, motions, and other case files under direct supervision, review, and approval of OSDH attorney.

• Performs legal research and reports findings and conclusions.

• Schedules and attends depositions.

• Prepare court exhibits.

• Assists attorneys in ensuring deadlines are met, including deadlines for court filings and agency rule drafting.

• Files orders, judgments, pleadings, briefs, and other documents on behalf of the attorneys and assists with service via email or certified mail.

• Works in a high-performance environment, presented with multiple tasks and competing timeframes to produce results under relatively, high-pressure, and high-sensitivity situations.

• Performs related work assignments independently with limited supervision for each assigned attorney.

• Communicate with program areas to meet the needs of all claims submitted for approval through attorneys in the General Counsel office.

• Develops and maintains system for the intake of open records requests and other information requests.

• Coordinates and monitors the tracking of open records requests and develops and maintains resulting records, filing systems and program databases.

• Work closely with attorneys to monitor, process & track the Travel email daily. Work to establish a tracking system for all yearly travel to include costs.

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

• Works effectively in a team environment, participating and assisting their peers.

• Maintains system for the intake of subpoenas and other information requests.

• Develops and maintains a system for litigation files.

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

• Works effectively in a team environment, participating and assisting their peers.

• Being present in the office is an essential function of this job

• Other duties as assigned

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

• Works effectively in team environment, participating and assisting their peers.

 

Minimum Qualifications:

Level II: Successful completion of an accredited program of study for legal assistants/paralegals and two years of experience as a paralegal or equivalent; Or a bachelor’s or associate degree in any field from an accredited institution and two years of experience as a paralegal or equivalent; or five years of experience as a paralegal or equivalent plus one of the following:

five years of full-time substantive work experience or coursework in paralegal studies equivalent in semester hours to an accredited paralegal studies program.

Level III: Successful completion of an accredited program of study for legal assistants/paralegals and five years of experience as a paralegal or equivalent; or a bachelor’s or associate degree in any field from an accredited institution and five years of experience as a paralegal or equivalent; or seven years of experience as a paralegal or equivalent plus one of the following: seven years of full-time substantive work experience or coursework in paralegal studies equivalent in semester hours to an accredited paralegal studies program.

Applicants must be willing and able to perform all job-related travel normally associated with this position and possess a valid driver’s license.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.

• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

 

Valued Knowledge, Skills and Abilities

Knowledge of the administrative functions of a legal office; of trial and hearing procedures, especially administrative hearing processes, and the preparation needed for such; of legal research methods; and of Oklahoma Open Records requirements.

Skill in seeking out, organizing, compiling, and analyzing documents and data; in performing legal research; in communicating effectively both orally and in writing; and in juggling multiple high priority deadlines simultaneously and assisting attorneys in doing the same. Works independently with limited supervision.

 

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms.  This position requires long periods of sitting and daily use of computers and phones.  Employees must be willing to complete all job-related travel associated with this position.

I have read and understood this job description.  I attest that I am able to perform the essential functions of this position with or without reasonable accommodations.  I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Being present at the office is an essential function of the job.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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