OPS STAFF ASSISTANT - 64906017

 Pay Plan: [[custSubGroup]]

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FLORIDA DEPARTMENT OF HEALTH 

OPS STAFF ASSISTANT- 64906017

COMMUNITY HEALTH-OVERDOSE DATA TO ACTION

OPEN COMPETITIVE OPPORTUNITY

This position requires you to work on site at one of our facilities located throughout Broward County.

This position is a full-time, in-office position.   

This is an OPS (Other Personal Services) positions and as such no paid time off is offered. Health benefits will be offered for full-time employment.  OPS employees are eligible to participate in a deferred compensation plan.

 We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.

DUTIES & RESPONSIBILITIES:

The Staff Assistant is an OPS position working to support Overdose Prevention (OD2A-L) Program within the Division of Community Health at the Florida Department of Health in Broward County (DOH-Broward). This program is grant funded by the Center for Disease Control and Prevention's (CDC).

This position reports directly to the Overdose Prevention Program Manager and works closely with the Assistant Director of Community Health and other Program Managers within the Division. This position provides administrative support by conducting research, coordinating special projects, prioritizing and disseminating high-volume email messages, answering telephones, assisting with program management, performing administrative and clerical functions.

Additionally, this incumbent will assist in producing letters, memoranda, contracts, budget proposals pertinent to program operations which encompass state and county budgets and grants. Attends meetings and records and transcribes minutes. Compiles and categorizes information between program managers and division directors. Schedules meetings, trainings, conferences, travel arrangements and travel reimbursements for program managers and division directors. Receives visitors, arranges conference calls, assists with the preparation of publications and other written materials. Coordinates office services.

Assigned responsibility for maintaining information in accordance with state and federal statutes, rules, regulations, and Department of Health policy as it relates to Information Custodian, Delegation of Authority. Tracks and follows-up on assignments to assure that they are completed in a timely manner. Coordinates the initiation and data entry of purchase requisitions in My Florida Market Place; follows-up as may be needed or required.

Tracks personnel actions requests throughout the approval process. Utilizes Financial & Information Reporting System for data collection and reports. Responsible for the preparation of purchasing and the approval of purchasing including the assignment and responsibility of a Purchasing Card. Responsible for coding Employee Activity Record (EARS). Performs other related duties as required. 

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

 • Knowledge of general office procedures and practices and ability to implement them.

• Knowledge of basic arithmetic, office procedures and practices.

• Knowledge of public agencies involved in health and human services and Community Based Organizations in Broward County.

• Knowledge of methods for protecting confidential data.

• Skills related to typing and computer skills, including knowledge of Excel, Microsoft Word and other Microsoft Office applications.

• Skills related to data collection, data analysis and developing written materials with actionable reccomendations.

• Ability to plan and organize work assignments and establish and maintain effective working relationships with others.

• Ability to communicate effectively and professionally with clients, co-workers, other professionals and group.

• Ability to take initiative to multi-task with accuracy.

• Good driving record with valid Florida driver’s license 

MINIMUM QUALIFICATIONS

1. Willing to work before, during and/or beyond normal work hours, or days in the event of an emergency.
2. Willing to physically come in the office to perform the duties & responsibilities of the positions.
3. One (1) or more years of professional clerical or administrative support experience in a public health or healthcare setting.
4. Experience utilizing Microsoft office applications.

PREFERRED QUALIFICATIONS

1. One (1) or more years of experience using State of Florida systems including MFMP, STMS, and HMS.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

BROWARD COUNTY

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.   

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

 
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.