OPS PLANNING & EVALUATION SPECIALIST - 64858529 1

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Open Competitive Opportunity

Your Specific Responsibilities:

Provide contract management for assigned contracts resulting out of the competitively or noncompetitively procured Office of Minority Health (OMH) processes as outlined in Sections 383.147, 381.814 and 381.815 Florida Statutes (F.S.). The position will manage current and future contracts including negotiating, administering, enforcing contract terms and conditions, facilitating contract extensions, amendments and renewals, and contract closeout. The position will perform fiscal, purchasing, statistical and other contract management functions. This position assists with the completion of programmatic activities related to establishing and maintaining a sickle cell registry and sickle cell-related program activities.

Provide technical assistance to grantees and contractors to answer inquiries and provide information as requested and appropriate. The position will be responsible for reviewing budgets, processing invoices and payments.

Assure the contract files are kept in orderly fashion. Responsible for conducting on-site programmatic monitoring on all annual basis on all assigned contracts to assess compliance with contractual terms and conditions. Responsible for conducting, via desk-review or on-site, administrative monitoring of all assigned contracts to ensure compliance with state and federal law pertaining to corporations, public records, E-Verify, Equal Employment Opportunity, Pro-Child Indoor Act, and subcontracts. Responsible for conducting fiscal monitoring on all assigned contracts, including quarterly expenditure review, and testing and fiscal year-end reconciliation. Overnight travel is required to conduct monitoring and attend any required meetings or trainings.

Assist with the RFA process, which involves establishing a moderate timeline, creating agendas, posting on the Vendor Bid System and OMH website, and planning and scheduling negotiations. Serve as lead negotiator in the RFA process conducting negotiations. Collaborate with Bureaus and Divisions in creating evaluation criteria for priority areas within the Office of Minority Health. Coordinate with Office of Contracts Oversight and the Purchasing Department team to review, modify and advertise/post the RFA on public websites.

Abide by Chapter 383.147, 381.814 – 381.815, Chapter 287, and Chapter 119 F.S. Provide assistance with trainings and the development of resource materials for annual contract meetings and OMH meetings.

Prepare for the Office of Minority Health, responses to requests for information from internal and external partners, including email requests, media requests and zzzz feedback requests.

Assist in reviewing the programmatic aspects of the deliverables and progress reports submitted by the contract provider, monitoring and reconciling provider plans and reports. This position assists in developing program plans, timelines, and reports derived from the Sickle Cell Program. This position monitors the data transfer to the Sickle Cell Registry and serves as a liaison with the DOH Newborn Screening Program.

Assist in reviewing, analyzing, and researching legislative issues and preparing an analysis of the project effect of any proposed legislation or action related to the sickle cell registry and program. This position’s responsibilities also include updating the Legislative Implementation Plan and preparing progress reports and presentations related to the Sickle Cell Registry and related program activities. Prepares and compiles data for legislative budget requests and long-range program plans.

Perform related work as required.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Experience: 1+ contract management required

Preferred Expertise: Strong interpersonal skills proficient verbal, written and reporting skills Microsoft applications (experience with Excel required), internet, and email. Good record keeping methods. Ability to achieve measurable outcomes. Strong servant leadership attitude and enjoys helping others. Strong organizational skills. Ability to handle multiple tasks. English fluency.

Key Responsibilities: Creative problem-solver with high standards for excellence and exceptional attention to detail.

Motivated self-starter with ability to establish and meet goals and objectives. Enthusiasm for optimizing processes and team culture development.

Qualifications:

Minimum:

• At least one year of contract management experience within the State of Florida Agency or Department.
• Florida Certified Contract Manager (FCCM) certification.

Preferred:

• Advancing Accountability certification.
• Bachelor’s Degree
• Master’s Degree in Public Health or related field.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.