OPS GRANTS SPECIALIST III - 64916029

 Pay Plan: [[custSubGroup]]

Total Compensation Estimator Tool

Open Competitive Job Opportunity

Your Specific Responsibilities:

Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida.

This OPS position serves as a Contract Manager on the CDC’s Strengthening U.S. Public Health Infrastructure, Workforce, and Data Systems (OE22) five-year grant at the Florida Department of Health in Duval County (DOH-Duval). This position is responsible for 1) developing contracts, agreements, amendments, and renewals, 2) providing needed reports and data for contracts, 3) monitoring compliance of established contracts, and 4) reviewing, reconciling, and submitting all invoices for payments.

• Maintain contracts and see them through to final signature, ensuring that contracts are developed and executed in accordance with state and/or federal requirements and department policies and procedures. Write, assemble, and ensure execution of all contractual documents including needed and/or required attachments and exhibits in accordance with established Department policies and guidelines. Prepare and process all contracts/agreements/purchase orders, renewals, amendments, and close-outs.
• Develop and negotiate budgets and attachment 1 with contractors and vendors to ensure costs, proposed activities, and deliverables are reasonable, allowable, and allocable using state and/or federal regulations, policies, and procedures.
• Monitor and update contracts as needed in a timely manner, working within the appropriate timeframes with program staff and contractors to meet deadlines. Ensure tasks, activities, and deliverables have been completed or are on track to be completed within the timeframe stated in the contract.
• Enforce the contract terms and conditions and serve as a liaison on all contracts and on the grant.
• Maintain files and documentation pertaining to the contracts managed. Monitor provider performance and programmatic terms of the contract. Ensure providers meet all contract terms and conditions, and all requirements specified in the contract. Prepare and distribute monitoring reports before site visits. Monitor all contracts, identify issues, and implement corrective action plans, if needed. Provide follow-up to issued corrective action plans to ensure identified deficiency is corrected.
• Process, inspect, review, and approve contractor and vendor deliverables and authorize invoices for payment, as appropriate. Review and reconcile provider’s documentation supporting the cost analysis. Monitor and reconcile encumbrances. Ensure proper and timely routing of documents for review and execution. Ensure timely uploading of new contracts into FACTs and Axiom within 10 business days and ensure contracts are also audited for any errors.
• Participate in training, seminars, workshops, and other meetings related to contract management. Complete all mandatory training within required deadlines. Perform travel in relation to above duties and for professional development, as needed. Ensure accurate and timely submission of Employee Activity Records, Employee Leave and Attendance Records and travel vouchers.
• Communicates in writing, in person, and through electronic means concisely and positively. Takes initiative to multi-task with accuracy. Communicates and solves problems appropriately. Exhibits and maintains a positive attitude while working independently and in a team setting.
• Attend staff meetings, in-services, seminars and training for self-improvement, increased competency, and retention of skills. Travels to perform duties and for professional development, if needed. Completes all mandatory training within required deadlines. Ensures accurate and timely submission of Employee Activity Records, Employee Leave, and Attendance Records and travel vouchers.
• Performs other related duties as assigned, including emergency response duties.

Required Knowledge, Skills, and Abilities:

• Knowledge of contract management
• Knowledge of financial principles and budgeting
• Knowledge of computer software applications: MS Word, Excel, Power Point, HMS, Outlook
• Skills related to project management
• Skills related to effective verbal and written communication
• Skills related to building and maintaining effective relationships with contractors, vendors, and internal stakeholders
• Skills related to interpreting and applying contract terms and conditions
• Skills in managing contract lifecycles from initiation to closeout
• Ability to maintain, review, and negotiate contracts
• Ability to write clearly and concisely
• Ability to work independently and in teams
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to make decisions and solve problems
• Ability to plan, organize, and coordinate work

Qualifications:

Minimum

• Have a minimum of 2 years of contract management experience
• Have a minimum of 2 years of state or federal contract experience
• This is an in-office position only. Willing to physically come into the office to perform the duties and responsibilities of the position

Preferred -

• Florida Certified Contract Manager (FCCM) certification

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Duval County

921 N Davis Street

Jacksonville, FL 32209

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.