OPS ACCOUNTANT I - 64858656

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This is an Open Competitive Advertisement

Your Specific Responsibilities:

This is a responsible fiscal position within the Finance and Budget section of the Florida Department of Health in Bay County. The incumbent in this position will perform these duties under the supervision of the Finance and Accounting Director I – SES. The incumbent is responsible for several information sets which are confidential in nature and shall comply with all security policies, protocols, and procedures in regard to confidential information. They will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients. The incumbent in this position is responsible for the integrity and confidentiality of data sets under their control.

Responsible for ensuring invoices for payment are processed in accordance with DOH Finance and Accounting policy and procedures. Reviews and verifies invoices for accuracy before processing for payment. Responsible for reconciling invoices through the My Florida Marketplace system. Serves as a payer and an accountant for purchase card transactions in the Works and review data for accuracy before approval including backup documentation. Maintains and keeps vendor files current in accordance with DOH Records Management policies and procedures. Composes correspondence related to invoice and problem accounts. Performs TR51 and TR58 transactions as necessary.

Responsible for ensuring warrants for vendors are accurately and timely prepared for email services. Invoices should be matched to the payment and delivery address clearly identified. Ensures warrant and backup documentation is prepared for support staff to mail timely. Responsible for updating vendor information. Also, provides backup for voucher scanning with documentation and Axiom upload.

Reviews and verifies deposits for accuracy before entering TR30 into FLAIR. Performs TR96 transactions as necessary. Serves backup for preparing daily deposits. Assists in the change issuance process and monthly unannounced change audits.

Supports staff processing travel claims in STMS. Assists with monthly gift card inventory process. Serves as backup support to the Cell Phone Bill Verification manager.

Provides regular backup assistance to the Admin Support staff by working at the front desk, helping staff and clients in person or via phone. Provides backup assistances for fingerprinting services.

Completes all required reports, documentation, and assignments correctly and within the specified time frames. Attends staff meetings, in-service training, and other professional and staff development activities.

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting principles, practices, and procedures.
• Skill using MS Office software
• Skill in processing invoices for payments.
• Ability to use a computer and standard software applications.
• Ability to use correct spelling, punctuations, and grammar.
• Ability to learn specific accounting codes.
• Ability to operate general office equipment.
• Ability to follow established office procedures and practices.
• Ability to communicate effectively and interact professionally with vendors.
• Ability to work independently and efficiently to meet department goals and objectives.
• Ability to establish and maintain working relationships.

Qualifications:

Minimum

• Must be willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Must have MS Excell experience.
• Must have MS Outlook experience.
• Must have experience verifying orders for merchandise and/or services received.
• Must have experience processing invoices for payment and posting the data to specific accounting codes.

Preferred

• Experience approving and paying invoices in the My Florida Marketplace system.
• Experience approving and paying invoices in the Works system.
• Experience inputting data entries into the State FLAIR system.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Panama City, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.