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Office Support Clerk (Administrators Office) (DOH/NMVH #13641)

Salary

 

$16.50 - $24.75 Hourly

$34,320 - $51,480 Annually

This position is a Pay Band C2

Posting Details

 
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.  APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.  THIS POSTING MAY BE USED TO FILL MULTIPLE POSITIONS.

POSITION IS LOCATED IN TRUTH OR CONSEQUENCES, NM

Why does the job exist?

 
The Administrator Secretary serves as the exclusive personal assistant to the Facility Administrator in a long-term care veterans' home. This position is responsible for managing the Administrator¿s schedule, coordinating meetings and appointments, handling confidential communications, and providing high-level administrative support to ensure efficient facility operations.

How does it get done?

 
Manage and maintain the Administrator¿s daily, weekly, and monthly calendar; Schedule and coordinate meetings, appointments, interviews, and site visits; Prepare agendas, take minutes, and follow up on action items; Serve as the primary point of contact for the Administrator; Screen phone calls, emails, and visitors; route communications appropriately; Draft, type, and format correspondence, reports, and memos; Maintain confidential files, records, and administrative documents; Assist with compliance-related documentation and reporting; Coordinate travel arrangements and logistics as needed; Support the Administrator with special projects and facility initiatives; Ensure timely completion of tasks assigned by the Administrator; Maintain professional communication with staff, residents, families, and external agencies; Uphold confidentiality and professionalism at all times.

Who are the customers?

 
The primary customer are the brave men and women that answered our nations call, executed their duties and now are unable to live in their respective communities due to failing health.  This job will also support the widows of the service men and women to include parents that have lost children in combat (Gold Star Parents)

Ideal Candidate

 
Strong organizational, time-management, and multitasking skills; Excellent verbal and written communication skills; Proficient in Microsoft Office (Word, Excel, Outlook) and office systems; Ability to handle confidential information with discretion; Professional demeanor and strong customer service skills; Experience working in a veterans or healthcare setting preferred.

Minimum Qualification

 
Eighth grade education.

Employment Requirements

 
Employment is subject to criminal background check pursuant to New Mexico Caregivers Criminal Screening Act, (Sections 29-17-2 through 29-17-5 NMSA 1978 and 7.1.9.1 through 7.1.9.11 NMAC) and is conditional pending results.

Must possess and maintain a valid New Mexico driver's license. 

Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.

Successful completion of the Health Insurance Portability and Accountability Act (HIPAA) training.

Must sign and observe confidentiality agreement.

Must be able to read, write, speak, and comprehend the English language.

Occasional travel for training & meetings and driving a State of NM owned motor vehicle may be required; Working hours may include weekends, holidays, overtime, and callback hours. Essential functions of the job and specific physical ability requirements will be available at the time of interview or may be obtained at the New Mexico Veterans' Home Human Resources office.

Working Conditions

 
Work is performed in an office setting within a long-term facility with exposure to Visual/Video Display Terminal (VDT) and personal computer and phone usage. Walking throughout the facility and frequent communication and interaction with residents, staff, and the public.  Periods of walking, standing, bending pushing, pulling, lifting, and stretching for a variety of activities may be required.  Must be able to function under pressure and stressful situations Health hazards such as exposure to contagious viruses and diseases.  May also include routine exposure to public, fellow employees, and facility resident illness, stressful situation, and bodily fluids, as well as exposure to physical and/or verbal abuse. Occasional travel for training & meetings and driving a State of NM owned motor vehicle may be required; some lifting; extended hours to meet deadlines will be required. Working hours may include on-call, nights, weekends, holidays, overtime, and callback hours.  Essential functions of the job and physical ability requirements will be available at the time of interview or may be obtained at the New Mexico Veterans' Home Human Resources Office

Supplemental Information

 

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Agency Contact Information: Berna Garcia, (575) 894-4234, Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

 
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Date Posted
03/19/2026
Job Reference
162067
Organization
Department of Health, State of New Mexico
Location
Truth or Consequences, NM 87901
Category
Administrative
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