Office Manager - Executive Assistant Principal

Working Title: Office Manager
Job Class: Executive Assistant Principal
Agency: Health Department

• Job ID: 91680
• Location: St. Paul
• Telework Eligible: Yes / Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open to all qualified job seekers.
• Date Posted: 01/28/2026
• Closing Date: 02/17/2026
• Hiring Agency: Minnesota Department of Health (MDH)
• Division/Unit: Executive Office
• Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $37.42 - $54.16 / hourly; $78,132 - $113,086 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 220 - Managerial Plan
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join a mission-driven team in the Minesota Department of Health where your expertise will contribute to protecting, maintaining, and improving the health of all Minnesotans.

Working as an Office Manager in the Executive Office you will:

• Provide high-level executive, administrative, and supervisory support so that leadership priorities, staff performance, and office operations are managed efficiently and effectively.
• Coordinate special projects and initiatives that involve multiple stakeholders to support executive and organizational goals.
• Assist in coordinating and scheduling for external relations activities to ensure consistent communication and alignment with organizational positions and access to the appropriate executive lead in a timely manner.
• Support the effective operation of the executive office by managing workflows, systems, and processes, including direct supervision of administrative staff.
• Exercise discretion and sound judgment in handling sensitive information and resolving issues.

The Telework Policy exempts employees who live more than 50 miles from their primary work location from the 50% in-office requirement to help the State of Minnesota benefit from top talent in every corner of the state. 

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Two (2) years of experience providing high-level executive or administrative support in a complex organization. 
• Supervisory experience over administrative or clerical staff, including work assignment, performance management, coaching, training, and participation in hiring or disciplinary actions.
• Qualifying experience must also include two (2) or more of the following:
  • Direct support to senior leadership or executive-level staff (e.g., commissioner, assistant commissioner, division director, chief of staff, or equivalent).
  • Independent management of complex calendars, scheduling, and executive workflows involving competing priorities.
  • Experience drafting, editing, and proofreading professional correspondence, reports, briefing materials, or presentations.
  • Experience coordinating projects or activities involving multiple stakeholders, divisions, or work units.

Qualifications to be assessed during the interview process:

• Demonstrated ability to exercise discretion, diplomacy, sound judgment, and confidentiality when handling sensitive or high-risk information.
• Proficiency using modern office technology and systems, including document management, calendar systems, spreadsheets, and presentation tools.
• Ability to work independently, prioritize work, and meet deadlines in a fast-paced environment.
• Demonstrated ability to anticipate executive needs, identify issues, and recommend or implement solutions with minimal direction.

A related degree may substitute for experience as follows:

• Master’s degree = 18 months
• Bachelor’s degree = 12 months 
• Associate’s degree = 6 months

Preferred Qualifications

• Experience supporting an executive office within a governmental, public health, or public-sector organization.
• Experience coordinating cross-divisional or agency-wide initiatives or special projects on behalf of senior leadership.
• Experience assisting with legislative, intergovernmental, or external relations activities, including tracking legislation, coordinating responses to inquiries, or preparing briefing materials.
• Experience serving as a liaison between senior leadership and internal staff, other agencies, or external partners.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us.

About Health Department 

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

• Paid vacation and sick leave 
• 12 paid holidays each year 
• Low-cost medical, dental, vision, and prescription drug plans 
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children 
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care 
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.