Mobile Vaccine Response Team Administrative Specialist III

• Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County.
• Overseeing all aspects of vaccine inventory, storage, and handling.
• Medical record management and documentation. 
• Conduct outreach and vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc.
• Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners.
• Respond to inquiries about Mobile Vaccine Response Team vaccination clinics.
• Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing.
• Update and create forms, other materials, and processes as needed for the Mobile Vaccine Response Team.
• Inventory clinical and office supplies on a routine basis and order as needed.
• In consultation with Healthcare, VPD Outbreak Response Team Manager, and Mobile Vaccine Response Team Nurses, manage vaccine inventory following Department of Health (DOH) and Federal Guidelines.
• Complete monthly accountability reporting per Washington DOH Adult Vaccine Program and Childhood Vaccine Program requirements.
• Enter vaccine administration data into Washington Immunization Information System (WAIIS).
• Perform daily Health Information Management (HIM) operations at the vaccination clinic site.
• Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS.
• Enter vaccine site and patient data into Mobile Vaccine Response Team REDCap project to enable data analysis and reporting.
• Other duties as assigned.

• A basic understanding of vaccine preventable diseases and immunizations.
• Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources.
• Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum.
• Intermediate skills with SharePoint Lists, MS Forms, and Power Automate.
• Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean).

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request an accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

Who May Apply

We welcome applications from all qualified applicants. We value diversity, diverse perspectives, life experience, and encourage people of all backgrounds to apply.

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume (Your resume should be thorough and complete and will be used in the screening process)

(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).
 
Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
 
Contact
If you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.
 
Union Membership 
This position is represented by Professional and Technical Employees, Local 17 (PROTEC17).
 
Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to provide proof of Basic Life Support (BLS)/CPR. (if applicable)
• The selected candidate must be able to pass a thorough background investigation and Pre-employment Physical, but findings may not necessarily disqualify an applicant for employment. 
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health – Seattle & King County relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health – Seattle & King County positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Forbes recently named King County as one of Washington State's best employers.
 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.