Medication and Data Analysis Group Manager

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

Brief Job Description:

The Medication Data and Analysis Group (MDAG) provides support to the Texas HIV Medication Program (THMP) and Care Services Groups in the HIV Care and Medications Unit within the HIV/STD Section of the Infectious Disease Prevention Division (IDP) in the Department of State Health Services (DSHS). This group includes three teams responsible for data analysis, support for unit databases, and support for medication ordering functions for THMP. Work involves providing leadership, establishing goals and objectives, developing guidance and providing direction to the Medication Data and Analysis Group in all administrative and operational program functions within the group and across the unit; including: medication ordering, technical assistance and training: contracting services; recipient monitoring; surveillance and epidemiology, and data systems The job is performed with minimal supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Manages the business operations of the Medication Data and Analysis Group (MDAG). Oversees establishment of goal and objectives and the evaluation of functions to determine and implement process improvements. Oversees the development and implementation of policies and procedures to guide the business operations of the MDAG. 30%

Oversees internal and external monitoring and develops action plans to improve or initiate business processes as related to system databases, Oversees the planning, implementing, evaluation of training programs, workshops and special projects on HIV database application software and processes. 20%

Monitors and evaluates the effectiveness and efficiency of staffing levels. Assists the HIV Care and Medications Unit Director with job postings, conducting interviews, and finalizing hiring selections. Provides staff with clear direction and information on work assignment and performance expectations; develops performance plans and conducts performance evaluations. 15%

Oversees medication ordering processes, including program medication ordering criteria, system overrides, participating pharmacy guidelines, technical assistance to participating pharmacies, maintenance of the participating pharmacy network, and collaboration with the DSHS pharmacy warehouse for medication distribution. 15%

Oversees advanced analysis and reporting on Care Services and THMP group data, including examining performance on quality indicators and trends in service utilization and expenditures, and responses to internal and external inquiries and assignments. Oversees development of written documents created by MDAG. Ensures an effective and timely process is followed in accepting, creating, clarifying, assigning, and responding to assignments. Reviews and approves all materials developed by MDAG to ensure quality and comprehensiveness. 15%

Other duties as assigned include but are not limited to actively participating or serving in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations activation. Such participation may require alternate shift pattern assignment or location. 5%

Knowledge, Skills and Abilities (KSAs):

Knowledge of: local, state, and federal laws and regulations relevant to a business function; the principles and practices of public administration and management; and public health, customer service, planning and evaluation, budget management, program administration and staff supervision.

Skill in: writing and speaking; interpersonal and problem-solving skills; project management;  using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems; the use of a computer and applicable software; problem-solving; planning, organizing, developing, and implementing multiple projects/activities; managing staff and handling multi-faceted personnel issues; and the use of analytical software, spreadsheet, and presentation software programs (SAS, Tableau, Word, Excel, PowerPoint).

Ability to: plan, direct, coordinate, and supervise the work of others; direct program activities and train personnel; interpret public health laws, rules, regulations, and recommendations; establish goals and objectives; evaluate administrative policies and procedures;  interpret policies and implement procedures; present technical information to a variety of individuals and groups; work effectively with all people; present technical information and to testify at hearings and public meetings; communicate technical information effectively, in written and verbal form; establish and maintain effective working relationships with others; work with detailed data documents; and  manage business function, division, or department activities.

Registrations, Licensure Requirements or Certifications: N/A

Initial Screening Criteria:

1. Graduation from an accredited college or university with a bachelor’s degree in public administration, business administration, social services, or a related field and one year of professional experience supporting public health programs. Experience may be substituted for education on a year for year basis. 

2.  One year of experience in a management or leadership role. 

Additional Information:

Must be legally authorized to work in the U.S. without sponsorship. Applicants selected for an interview may be required to complete an in-basket exercise.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form