Inventory Control Specialist 2 (PN 20015086)

Inventory Control Specialist 2

About Us: Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

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What You'll Do: The Office of Human Resources - Operations Management is seeking an Inventory Control Specialist 2 with thorough knowledge of inventory control to ensure the department's equipment and supply needs are met. This position will:

• Coordinate, analyze and control statewide inventory for ODH and all grantees and sub-grantee agencies (e.g., local health departments, Women, Infants & Children clinics, Sexually Transmitted Disease clinics)
• Maintain inventory database for equipment (e.g., OAKS, ServiceNow); update data on items received, assigned, shipped and/or salvaged
• Review invoices, purchase orders and/or packing slips to ensure correctness and to ensure accurate quantities delivered
• Develop, implement and enforce policies and procedures on inventory control (e.g., asset management, fleet management, records management, copier management) and salvage disposal for ODH, grantees and sub-grantees agencies
• Assist with preparation of documents and materials for mailing and processing
• Assist with delivery and pick up of various materials; loads and unloads vehicles; operates motorized vehicles to pick up and deliver items (e.g., records, mail, supplies) as necessary from various ODH locations
• Respond to inquiries and requests for information by telephone, mail, email, and Microsoft Teams
• Maintain communication with various ODH or other governmental agencies (e.g., Department of Administrative Services)
• Perform related administrative and clerical duties (e.g., prepare reports and correspondence; create spreadsheets; coordinate ordering/shipping with agency program staff/public; maintain neat, orderly work site)
• Transport and move items weighing up to 30 pounds

Normal working hours are Monday through Friday, 7:00am to 4:00pm. This is an hourly position, with a pay range of 28 on the OCSEA Pay Range Schedule.

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At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

9 mos. exp. as Inventory Control Specialist, 64551. 

-Or 18 mos. trg. or 18 mos. exp. in inventory control AND 3 courses or 9 mos. exp. in electronic data processing related to inventory control AND 1 course or 3 mos. exp. in public relations. 

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

• Knowledge and experience with inventory control policies and procedures

• Experience in receiving materials from delivery vendors (e.g., verifying item counts, item receipt condition, system delivery confirmation and following proper storage procedures)

• Experience responding to inquiries and requests for information either by telephone, mail, email and/or Microsoft Teams

• Experience in communicating across multiple departments and working with external business partners

• Experience with inventory databases and Microsoft applications

• Experience driving a vehicle for deliveries and pick ups

• Experience in warehouse slotting and inventory placement

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record.

Job Skills: Records Management
Technical Skills: Clerical & Data Entry; Operational and Administrative Support; Purchasing, Stores, Inventory
Professional Skills: Attention to Detail; Collaboration; Problem Solving; Organizing and Planning

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. 

Unless required by legislation, the selected candidate will begin at Pay Grade 28, Step 1 of the union (OCSEA) Pay Range Schedule ($22.96 per hour), with an opportunity for pay increase after six months ($23.56 per hour) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES:  

All applicants must submit a completed Ohio Civil Service Application using the online TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

EDUCATIONAL TRANSCRIPT REQUIREMENTS:  

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within 5 working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

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Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

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The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.