Human Resources Specialist (ADA)

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:  

In this role, you will:

• Serve as a subject matter expert on the accommodation process as well as state and federal disability laws.  

• Develop, recommend, and implement ELMHS’ ADA policy and procedures.  

• Stay abreast on legislation and national, state and local issues affecting access for employees with disabilities. 

• Document and maintain up-to-date case records and notes of appropriate and accurate information. 

• Interpret policy, procedures, and laws pertaining to Americans with Disabilities Act (ADA) and determine eligibility. Counsel employees, supervisors, and department heads regarding possible accommodations. 

• Communicate, both verbally and in writing, with physicians, rehabilitation counselors, etc. to gather information regarding individuals’ condition. 

• Evaluate requests and coordinate with Appointing Authority, HR Director, Department Head, and treating physician to recommend approval and/or negotiate accommodations. 

• Work closely with LDH Legal Inactive Cooperative Process Team (ICTP) to finalize accommodation requests and ensure facility compliance with state and federal laws. Develop modified job duties to implement temporary accommodations based on the employee’s capabilities.

• Provide information, referral and support to employees with medical conditions or disabilities. 

• Perform accommodation reviews to ensure compliance with state and federal regulations and standard work to support employee requests for accommodation. 

• Operate as an advocate for the accommodations process by providing on-going consultative support to Department Heads and Supervisors with a focus on problem-solving and creative solutions.

• Assist employees in understanding their restrictions and limitations and their legal rights and responsibilities.

• Coordinate the accommodation process and provide end-to-end case management including conducting interactive discussions with employee, medical provider, Department Head/Supervisor, and other stakeholders to determine and finalize accommodate approval/denials.

• Facilitate escalated communication between employees with disabilities, medical providers, Department Heads/Supervisors, as well as leave, health and disability insurances, and worker’s compensation stakeholders.

• Maintain and monitor ADA database.

• Advise Department Heads and Supervisors of responsibilities to prevent discrimination based on pregnancy to ensure compliance with the Louisiana Pregnancy Act. Clarify validity of statements and request documentation from medical providers when questionable or additional information is required.

• Coordinate ordering supplies including obtaining quotes for special purchases of equipment, materials, or supplies for implementing reasonable accommodations or public access.

• Coordinate the submission of work orders for the Maintenance Department as necessary.

• Provide consultation, coaching, and education regarding accommodation matters to Department Heads and Supervisors.

• Provide training to Department Heads and Supervisors to ensure they have an understanding of all current policies and procedures associated with the ADA.

Position-Specific Details:

Appointment Type:  Probational or Promotional

Compensation: This position is eligible for a Facility Longevity premium pay starting at $1.00 (per hour physically worked)

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Leigh Moore 

ELMHS HR

ELMHS-HR@LA.GOV

225-634-0680

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.