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Human Resources Analyst A (Timekeeping)

Division: Within the Human Resources Department at ELMHS Located in Jackson, LA

The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation and consultation for adults. Programs include inpatient interventions, jail based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long term psychiatric are in coordination with the total system of care in Louisiana 

THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to
result in maximum business value.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a
conclusion.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Acting Decisively: The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

ELMHS is seeking a motivated and detail-oriented professional to join our Human Resources Department.

Requirements

Three years of human resources experience; OR

Six years of full-time experience in any field; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:  

In this role, you will:

  • Be responsible, with a team, for the oversight and management of time administration functions for 30+ departments, approximately 1400 employees in total, across the state of Louisiana which includes, but is not limited to:

    1. Fixed and variable time entry
    2. Various shifts
    3. Shift differentials
    4. Premium pay
    5. On-call and overtime
  • Reviews documentation in comparison to original timesheets for accuracy and errors.
  • Complete bi-weekly audit to ensure compliance with FLSA, OSUP, FMLA, and WC requirements, and Civil Service, LDH, and ELMHS policy and procedure. 
  • Ensure all documentation, including leave slips, call in reports, HR48s, overtime reports, time entry reports, etc. is completed and submitted with time and attendance sheets. Collects and distributes source documents supporting payroll entry 
  • Be responsible for input of time and attendance via LaGov HCM on-Line System for positive time entry employees and verification of accuracy of payroll against reports generated from LaGov HCM against original timesheets with supporting documentation. Prepares and submits prior period adjustments for corrections to previous pay periods when necessary 
  • Be responsible for manual entries into LaGov HCM for all due to holidays and special leave events, including but not limited to, natural disasters (hurricanes, severe weather events), COVID, and other emergency events. Ensures related HR48 LDH Disaster Operations forms are completed timely and accurately. Maintains reports for accuracy and auditing purposes 
  • Monitor and ensure timely e-certification for employees responsible for entering their time in the CATS/LEO system. 
  • Follow up with staff and departmental leadership to ensure compliance with e-certification deadlines and correct time entry practices. 
  • Coordinate with employees to address and discrepancies or missing certifications are completed within the required time frame. 
  • Collaborate with departmental leadership to resolve any timekeeping or certification issues promptly
  • Interpret Civil Service Rules, State and Federal Law and Departmental Regulation governing time and attendance (overtime, shift differential, premium pay, etc.). 
  • Provide explanation to employees questioning their remuneration statements in regards to time and attendance. 
  • Research and address discrepancies in time records, including incorrect hours, missing leave codes, and other inconsistencies. Ensure timely resolution of attendance-related issues

Position-Specific Details:

Appointment Type:  Probational or Promotional

Compensation: This position is eligible for a Facility Longevity premium pay starting at $1.00 (per hour physically worked)

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Leigh Moore 

ELMHS HR

ELMHS-HR@LA.GOV

225-634-0680

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Date Posted
12/17/2025
Job Reference
ELMHS12.17.25HRA
Organization
LDH-Office of Behavioral Health
Location
Jackson, LA 70802
Category
Human Resources
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