Grant Specialist IV

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Employee Benefits:

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Functional Title: Grant Specialist IV 
Job Title: Grant Specialist IV 
Agency: Dept of State Health Services 
Department: Regional & Loc Dep Assoc Comm 
Posting Number: 14584 
Closing Date: 04/04/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Range: $5,098.66 - $6,698.00 
Pay Frequency: Monthly
Salary Group: TEXAS-B-23 
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Temporary 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (RDM) 
Other Locations:  
MOS Codes: No military equivalent 
 
 
 

Brief Job Description:

Works under limited direction of the Operations and Business Services (OBS) Unit Grants Team Supervisor within the Division for Regional and Local Health Operations (RLHO) with considerable latitude for the use of initiative and independent judgment. Coordinates with grantees and contractors on programmatic activities. Produces grant applications and progress reports, participates in requests for proposals that obtain federal funding, and works with RLHO staff to make state and federal funding available to RLHO organizations and other agencies. Initiates program activities to evaluate grants, budgets, and program expenditure data as well as progress on programmatic objectives, to ensure optimum program implementation. Assists in cross-division and interagency coordination of programmatic activities for grants received or administered by RLHO Division.

Essential Job Functions (EJFs):

Assists the Grants Team Supervisor with preparing, submitting, and tracking RLHO Division grant applications/proposals, including the PHIG and other requests for proposals/applications. Develops written objectives and work plans; statements of need; evaluation plans; implementation plans; budget justifications; and supporting documentation for federal grant applications, and ensures timely and accurate completion and submission of work products. Creates, implements, and improves processes to obtain program information required in grant applications. Obtains and analyzes project costs and prepares budget justifications and budget revisions that meet federal, state and agency guidelines, for multi-million dollar grant applications that provide funding for statewide programs as well as for smaller, project-specific grants. Coordinates with DSHS Funds Coordination and Management Branch (FCMB), Division management, program areas, and other divisions and agencies for development and redirection of funds. 30%

Serves as subject matter expert on grants that provide funding to the Division, including the Public Health Infrastructure grant (PHIG). Provides consultative services and technical assistance to DSHS Public Health Regions, Local Health Entity (LHE) contractors, and DSHS program staff in RLHO and other divisions to assist with the completion of budget assignments, meeting DSHS and federal deadlines, obtaining programmatic and departmental approvals, developing project narratives, workplans, and budgets for grants and cooperative agreements, and understanding approved funding. Coordinates the development of programmatic scopes of work for grant contracts, including contracts awarded to sub-recipients. Documents and develops contract and grant processes and procedures and trains other staff as needed. 30%

Tracks requirements, due dates, and renewals for contracts, grants, and other deliverables to ensure proactive initiation and timely completion. Assigns, prepares, and submits assignments related to various RLHO contracts and grants. Prepares written project updates, summaries, reports, and other programmatic documents and presents reports on contract activities and expenditures to management as needed. Develops and coordinates submission of grant-required reports. 20%

Ensures grant compliance by monitoring and analyzing agreements, contracts, expenses, activities, and federal and state regulations. Participates in audits as needed. 15%

Other duties as assigned, including actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements. 5%

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

Knowledge of local, state, and federal laws and regulations relevant to Texas state agencies.

Knowledge of business administration principles and practices; and budgeting and accounting policies, practices, and operations.

Knowledge of state and federal laws, regulations, policies, procedures, and processes relating to contracts and grants administration.

Knowledge of performance measures and grant funding activities.

Skill in:

Skill in grant and budget preparation, development, and monitoring.

Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.

Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, and reports.

Skill in interpreting and applying policies, procedures and regulations.

Skill in using personal computer application software such as Microsoft Office applications (especially Excel and Word), or similar programs.

Skill in organizing and prioritizing workload and meeting deadlines for simultaneous tasks.

Skill in working collaboratively and cooperatively with colleagues.

Ability to:

Ability to communicate effectively orally and in writing.

Ability to interpret guidelines, policies, procedures, and regulations.

Ability to apply critical thinking to generate and assess potential solutions and to anticipate needs and problems in advance.

Ability to work independently and to exercise judgment in making administrative and technical decisions.

Ability to plan and effectively manage/schedule multiple projects, time and resources.

Ability to assess and manage priorities, and meet deadlines.

Registrations, Licensure Requirements or Certifications:

Valid drivers license

Initial Screening Criteria:

Bachelor’s degree in accounting, finance, business, public administration, or a related field preferred. Experience may be substituted year for year for formal education.

At least two years of experience in the administration, development, coordination, or monitoring of grants or contracts required.

Additional Information:

The full salary range may not be offered due to budget constraints.

 An in-basket exercise will be required at the time of interview. 

This position may be eligible for hybrid in-office and telework. Telework schedule is subject to change in accordance with agency telework policies and business needs.

The position filled from this job posting is a temporary position and will only be filled through the duration of the grant cycle which is expected to last through November 30, 2027.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form