Grant Coordinator

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Functional Title: Grant Coordinator 
Job Title: Grant Specialist V 
Agency: Dept of State Health Services 
Department: Lab & Infectious Disease Svcs 
Posting Number: 14812 
Closing Date: 03/30/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Range: $5,797.66 - $7,850.00 
Pay Frequency: Monthly
Salary Group: TEXAS-B-25 
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (RBB) 
Other Locations: Austin 
MOS Codes: No military equivalent 
 
 
 

JOB DESCRIPTION: (From HR-702, Section III)

Under the direction of the Immunization Section Operations Director, the Grant Specialist V will work closely with DSHS programs to perform advanced (senior-level) grant development, coordination, and administration work. Primarily works on the cooperative agreements and grants assigned to the position. Work involves preparing, maintaining, and reporting of grants; coordinating grant applications; reviewing incoming applications to determine compliance with requirements and standards; monitoring grant awards and projects; and serving as a liaison between DSHS and funding sources. Provides oversight to ensure all grant actions complete the agency planning, internal review, and submission processes in adherence with policies and procedures and implement corrective action when required. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS: (From HR-702, Section IV.  Skip one line between each function percentage.)

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(30%) Oversees the development and monitoring of assigned cooperative agreements and grants.  Oversees the coordination, research, and identification of grant opportunities and the creation of proposals to secure funds for the Agency.  Coordinates workgroups composed of internal DSHS programs to develop program objectives, work plans, budgets, and other required documentation for the submission of grants.  Provides consultative services and technical assistance to internal programs in completing budget assignments, meeting deadlines, obtaining programmatic and departmental approvals, and developing project narratives and budgets.  Reviews submitted grant proposals to ensure compliance with eligibility criteria and required grant documentation. 

(25%) Oversees the development and review of assigned cooperative agreement and grant budgets in coordination with DSHS programs, the Funds Coordination and Management Branch, and the Budget Office.  Reviews and monitors cooperative agreement and grant budgets and expenditures, including personnel costs, position vacancies, and grant-funded contract expenditures.  Works with DSHS programs to develop, review, and submit grant budget and workplan redirections and categorical budget adjustments.  Develops and presents monthly reports on cooperative agreement and grant expenditures for leadership.  Oversee the documentation of all cooperative agreement and grant application and award amounts, including grant-funded contracts. 

(25%) Oversees the development and implementation of effective techniques for monitoring and evaluating grants and cooperative agreements for the Immunization Section.  Oversees the preparation, completion, and submission of administrative, financial, and performance reports on cooperative agreement and grant projects and finances.  Monitors and tracks the progress and completion of cooperative agreement and grant-funded projects and activities.  Oversees and determines compliance with cooperative agreement and grant reporting requirements and deliverables.

(15%) Serves as a liaison between the Immunization Section and DSHS programs with grant-funded projects, including attending meetings, responding to information requests, and resolving grant-related issues.  Responds to inquiries and requests from cooperative agreement and grant funders.  Participates as a subject matter expert on workgroups and meetings pertaining to assigned grants coordinated and monitored by the Immunization Section.  Coordinates and conducts routine cooperative agreement and grant meetings, including preparing agendas, taking minutes, and following up on action items.

(5%) Performs other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.  Such participation may require an alternate shift pattern assignment and/or location.

REGISTRTION, LICENSURE REQUIREMENTS OR CERTIFICATIONS: (i.e., RN license, etc. from HR-702, Section V)

KNOWLEDGE SKILLS ABILITIES: (From HR-702, Section VI) List the knowledge, skills, and abilities critical to performance in this position.

Knowledge of laws and regulations pertaining to grants and contract administration. 

Knowledge of research and budget processes.

Knowledge of business administration principles and practices, including financial management and accounting.

Knowledge of public administration and management techniques.

Knowledge of budget processes and of program management processes and techniques.

Skill in grant preparation, development, evaluation, and monitoring.

Skills in researching, interpreting, and analyzing complex data and policies.

Skill in synthesizing complex information and translating it into clear and concise grant documents.

Skill in report writing.

Skill in budget development and monitoring.

Skill in the use of a computer and applicable software, including MS Word, Excel, and project management software.

Ability to communicate effectively verbally and in writing.

Ability to interpret guidelines, policies, procedures, and regulations.

Ability to evaluate contracts.

Ability to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; to communicate effectively.

Ability to manage projects and coordinate workgroups and meetings.

Ability to collaborate and develop effective professional relationships with coworkers and stakeholders.

Ability to prioritize time and manage multiple project deadlines.

Ability to exercise judgment and work independently with minimum supervision.

Ability to gather, assemble, correlate, and analyze input from multiple programs.

Ability to develop, evaluate, and interpret procedures related to cooperative agreement/grant applications, reporting, and evaluation.

Ability to train, lead, assign, and/or prioritize the work of others.

SPECIAL INSTRUCTIONS:

Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.

Must be legally authorized to work in the U.S. without sponsorship.

Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include:  No direct military equivalent.  For more information see the Texas State Auditor's Military Crosswalk at:  http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

INITIAL SCREENING CRITERIA:

• Graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a related field is generally preferred. Experience and Education may be substituted for one another on a year-for-year basis.    
• Experience in the grant or contract administration, development, coordination, and monitoring.  Experience in grants is preferred.
• Experience working with grant budgets.

ADDITIONAL INFORMATION: Use this to include any in-baskets, etc. Applicants selected for interview will be required to complete an in-basket exercise. This position will initially be working in the office for a minimum of two months until training is completed and will be eligible for telework after training is completed.  Full salary range may not be offered due to budget limitations. 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form