GOVERNMENT OPERATIONS CONSULTANT III - 64007218

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Open Competitive Opportunity

Division of Disease Control and Health Protection

Director’s Office

$50,584.67 - $60,000.00

Hiring salary will be based on experience

 Pending Classification Updates 

This is a full-time, in-office position

Your Specific Responsibilities:

This is a highly responsible professional position in the Directors Office for the Division of Disease Control and Health Protection. This position will be responsible for and provide support for complex purchasing and administrative work according to established procedures, division/department guidelines, internal controls, and regulatory requirements applicable to the work. The position will create and publish solicitations, ensure timely processing of requisitions and invoices via the state procurement system (Aribia on Demand), and assist programs as needed with procurement processes. This position works closely with the fiscal teams and bureau chiefs for the director’s office. 

Acquire commodities and contractual services through Invitation to Bid (ITB), Request for Proposal (RFP), Invitation to Negotiate (ITN), Single Source, and Exempt methods of procurement. Seek approval from appropriate sources including Department of Health (DOH) representatives, Department of Management Services (DMS), contract vendor, or others as specified by policy, procedure, and practice.  Process procurements, Department of Management Services State contract; discretionary, and exempt sources through use of Ariba On Demand (AOD). Coordinate with project managers, programmatic staff, legal office, consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts/purchase orders and in documenting all procurement actions.  Analyze procurement requests, review specifications/scopes, provide instruction to project managers, assure proper solicitation development and
content, and coordinate critical events. Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts/purchase orders and maintain files in a well-organized fashion. 

Conduct informal training sessions for project and program staff to improve understanding of the Department's procurement process.

Assist project managers and program staff in the resolution of vendor performance and contract compliance issues. Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's Aribia on Demand (AOD). Obtain competitive quotes/proposals as requested, either by telephone or in writing. Incumbent has a Purchasing Card which allows a single purchase exceeding the threshold amount of $20,000 provided for in S. 287.017 for Category One.

Coordinate evaluation teams, review and evaluate quotes/bids/proposals/replies and issue Purchase Orders and written agreements.

Oversee and coordinates the tracking and reporting of procurement actions needed to achieve scheduled and unscheduled commitments within required deadlines. Ensure that the review and approval of procurement related information, such as planned advertisements, formal advertisements. Participate in Statewide meetings, conferences and training courses, as required to perform job responsibilities.  Monitors, contractors and service requisitions to ensure payments are processed correctly according to line item as entered in AOD system to minimize reversions. Review all purchase requisitions for cash balances to ensure proper management of fiscal resources is not exceeded. Confers with vendors and/or program staff to identify problems and improvements regarding hours changes to IT and service requisitions. Incumbent will also prepare, execute, and submit invoice payment for requisitions up to and over $1,000,000.00 as requested by division programs. Ensure prompt payments of invoices are processed timely per Florida Statute (FS) 215.44, DOHP 56-29-18 and Florida Administrative Code (F.A.C). Rule 691-24-002.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of public purchasing.
• Knowledge of Florida procurement laws and rules.
• Strong analytical writing skills which are sufficient to draft clear solicitation language and evaluation materials.
• Ability to manage multiple procurement schedules simultaneously while maintaining document accuracy and statuary compliance.
• Ability to interpret procurement statues, administrative riles, and policy requirements and apply them accurately in solicitation
  development,
• Demonstrates exemplary organizational and prioritization skills.
• Displays a high level of initiative and is action oriented.
• Careful attention to detail and accuracy in work products; critical thinking and intellectual curiosity.
• Ability to work independently with self-initiative and limited direction; yet be collaborative and team minded.
• Ability to extract data of multiple formats, analyze, and document results.
• Ability to work with a variety of stakeholders in sometimes difficult situations while maintaining professionalism.
• In-depth knowledge and proficiency required using Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to plan, organize and prioritize work assignments to meet deadlines.
• Demonstrate behaviors consistent with Department values, including integrity, accountability, communication, teamwork, and
  professionalism.

Qualifications:

Minimum:

Experience paying vendor contractor invoices through the AOD system. 

Preferred:

Experience applying Florida Statute (FS) 215.44, and Florida Administrative Code (F.A.C.) 691-24-002.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.