GOVERNMENT OPERATIONS CONSULTANT II - 64065431

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OPEN COMPETITIVE

Your Specific Responsibilities:

This position independently performs complex administrative and consultative work in the Fiscal Unit of the Bureau of WIC Program Services.  The incumbent is responsible for monitoring the financial management processes of local agency operations, assisting in the oversight of the daily operations of the unit, participating in developing program cost projections and coordinating the Bureau’s spending plan and other required budget documents. The work requires a high degree of initiative, independence, judgment, accuracy, and understanding of program operations.  This position is 100% supported by the federal Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) grant and the incumbent is responsible for the following tasks:

Conducts an ongoing review of local agency financial management processes including reviewing supporting documentation of the local agency expenditure reports to ensure compliance with federal and state rules, regulations and guidelines.  Prepares pre-monitoring reports of a local agency’s financial management compliance.  Participates in on-site monitoring reviews when appropriate.  Recommends corrective actions to strengthen the program’s fiscal accountability.  Tracks and analyzes expenditure patterns to identify trends and recommend best practices or areas needing improvement.

Assists in the supervision and oversight of the daily operations of the WIC Fiscal Unit, including reimbursement of daily food costs to the Special Purpose Investment Account (SPIA); receipt, coding, and vouchering of vendor invoices; collection and recording of data for preparation of federal reports for the WIC grant, the Breastfeeding Peer Counseling grant, the WIC Infrastructure grant, the WIC Farmer’s Market Nutrition Program, and the Dietetic Internship Program; identification and notification of cash needs to support program expenditures; billing, receipt, and recording of infant formula rebates; identification, tracking, and correction as necessary of program costs in the accounting system; and reconciling program expenditures and cash draws to the accounting system and the grants system.

Tracks, maintains and monitors Federal Grant funds and budget for the Bureau as it pertains to the review and preparation of the Spending Plan and associated reports and activities, ensuring the development of realistic monthly spending projections, to include reconciliation of purchase orders, contracts, and P-card charges when appropriate.

Writes and reviews reports, correspondence and other written materials as required.  Participates in the development of the state procedures and program plan.

Provides technical assistance, training, and guidance to local WIC agencies and other departmental staff through staff training, on-site visits, and correspondence or via the telephone.  Works with the Florida Office of the Auditor General, the USDA/FNS Regional Office and other programs or departments as appropriate.  Serves on work teams to solve operational and programmatic issues.

Serves as backup contract manager as required by Section 287.057(15), Florida Statutes for multiple Bureau contracts including local agency provider contracts and infant formula rebate contract.

Required Knowledge, Skills, and Abilities:

Knowledge of:  basic management  principles and practices; basic accounting procedures and practices, Florida State Governmental Accounting, contract management principles; methods of data collection and analysis; problem solving techniques; correct spelling, grammar and punctuation; and WIC Program regulations and policies.

Skill in:  the use of microcomputers and standard software programs including various MS Office programs including Word, Excel, PowerPoint, Outlook; public speaking and communicating technical information at appropriate levels to different audiences.

Ability to:  understand and apply applicable rules, regulations, policies and procedures; analyze financial transactions and reconcile accounting records; think critically; compile, organize, analyze and evaluate data; organize data into logical format for presentations, reports, documents and other written and audiovisual materials; develop reports, manuals, policies and procedures; review data for accuracy and completeness; formulate standards and procedures; develop objectives, strategies, plans and effectively implement; review and evaluate plans, processes and programs to identify improvements and adjustments needed to ensure program effectiveness and efficiency; implement corrective actions and evaluate the results; present negative findings in an effective manner; conduct basic research; utilize problem solving techniques; provide consultation and expert advice; plan, organize, prioritize and coordinate work assignments to ensure timely completion of quality, accurate work products; communicate effectively, orally and in writing; establish and maintain effective working relationships; and work effectively as part of a group or independently.

Qualifications:

Must be willing to physically come in the office to perform the duties & responsibilities of the position.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.