Fiscal Specialist | HEALTH PROGRAM SPECIALIST I

California Department of Public Health (CDPH) works to protect the public's health in California, and helps shape positive health outcomes for individuals, families, and communities.

The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, 24 hours a day, 7 days a week, touch the lives of everyone who calls California home, and the millions who visit here each year. The essential functions of the Department are critical to the health and wellbeing of people and communities. CDPH's fundamental responsibilities are comprehensive in scope and include infectious disease control and prevention, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention and health promotion, family health, health equity and vital records and statistics.    

The essential functions of the Department are critical to the health and wellbeing of people and communities. CDPH's fundamental responsibilities are comprehensive in scope and include infectious disease control and prevention, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention and health promotion, family health, health equity and vital records and statistics.

The Center for Laboratory Sciences (CLS) is based on the Richmond Campus which employs more than 1,200 people. The Richmond Campus is a flat, 29-acre property located in Richmond's Marina Bay. The CLS serves to protect and promote the health of all Californians through innovative and collaborative infectious disease and environmental testing, including provision of investigation and surveillance activities which form the basis of disease response and prevention. The CLS works to bring together emerging scientific capabilities in testing, analytics, and communications reflecting a new level of coordination, support, and leadership for the public health laboratory system at the state, local and national level. In addition, the Center relies on a continuous improvement infrastructure as a core value in developing solutions that emphasize a culture of quality and performance through performance management success.

The Health Program Specialist (HPS) I, acting as the Fiscal Specialist, is responsible for assisting the Supervisor I. Overseeing the development of contracts and bids; provides technical assistance to lower-level staff; tracks projects, and provides leadership to ensure Branch/Center efficiencies. Monitor and maintain fiscal, budget, and accounting expenditure activities for contracts and bids; assists in planning and coordination of Branch and Center drills and assignments. Keeps Programs updated regarding approval status of contracts and takes an active role in resolving hindrances to the approval process of contracts while negotiating, monitoring and evaluating contracts. Performs queries and develops reports for fiscal planning and quality assurance. Monitors program’s contract fund sources, encumbrances, expenditure balances and provides routine spreadsheets, accounting and summary reports to management.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• HEALTH PROGRAM SPECIALIST I

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The ideal candidate will possess a strong background in public health program development, fiscal analysis, and stakeholder coordination, along with the following qualifications:

• Experience preparing and reviewing State and Federal documentation such as Budget Change Proposals (BCPs), Finance Letters, Budget Revisions, progress reports, and Requests for Proposals/Applications (RFPs/RFAs) for a health program. 
• Knowledge of budget development and fiscal management, including forecasting, expenditure monitoring, and ensuring compliance with funding requirements. 
• Familiarity with purchasing and procurement processes, fiscal drills, and financial reporting within a public health program or government setting. 
• Experience leading or coordinating program or project teams, including assigning tasks, tracking deliverables, and supporting team performance. 
• Ability to prepare clear, concise, and accurate budgetary reports and fiscal summaries for leadership and program planning. 
• Demonstrated experience working collaboratively with internal and external stakeholders to support program goals and policy implementation. 
• Strong project management skills, with the ability to manage multiple priorities and meet tight deadlines. 
• Analytical and problem-solving skills, with the ability to apply logical and creative thinking to resolve programmatic or operational issues. 
• Effective verbal and written communication skills, including the ability to prepare briefing materials, reports, and presentations for leadership. 
• Receptiveness to feedback and ability to apply constructive input to improve work products and processes. 
• Understanding of lean process improvement and change management principles. 
• Ability to analyze data, evaluate alternatives, and present findings in a clear and organized manner. 
• Ability to foster a positive and collaborative team environment using emotional intelligence and effective communication. 
• Flexibility and adaptability in response to shifting priorities or urgent assignments. 
• Ability to handle sensitive and confidential information with professionalism and discretion. 
• Strong organizational skills and the ability to manage time-sensitive, high-priority assignments effectively. 
• Ability to communicate and collaborate with staff at all levels to complete assignments and support organizational objectives.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=510078

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

About California Department of Public Health

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.The Human Resources Division (HRD) partners with CDPH’s programs and management to provide guidance and consultative services on HR matters that are necessary for the Department to carry out its mission to deliver quality public health services.

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