FISCAL ASSISTANT II - 64082870

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FISCAL ASSISTANT II

This is an internal opportunity only. Only current DOH employees will be considered.

Your Specific Responsibilities:

This position involves independent fiscal and billing duties. Responsibilities include medical and dental billings to appropriate parties: Medicaid, Medicare, Third Party and Dental. Posting payment to medical and dental accounts. Has computer access to the Health Management System (Hl,4S). Adheres to DOH-Hernando Confidentiality and Security policies and procedures. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Hernando County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence.in all aspects of their work.

Create deposits for the bank as well as balance all deposits from all departments in both Spring Hill and Brooksville CHDs.  Load deposits into the FLAIR system/FL Palm.  Ensure all deposits are entered within 5 calendar days and take all deposits back to the departments that are out of balance.  Scan in all checks and money orders in the proper deposit date.  Once all paperwork received from the bank, scan the entire day’s paperwork into the online system, ensuring we keep paper records in accordance with records retention policies. Any non-compliance will be listed on the weekly Outstanding Deposits Report issued by Central Office and will be rectified within 48 hours.

Responsible for reviewing medical records to ensure billing forms have Current Procedure Terminology (CPT) and International Classification of Disease (ICD) diagnosis codes for billing of same.  Independently communicates with clerks, clerical supervisors and providers upon the review of CPT, Diagnostics and HMS Codes.  Processes all Medicaid, Medicare, HMO’s and other insurance claims for services rendered.  Has shared responsibility of reviewing denials with reference to correct ID number, date of birth, other information, and resubmits claims for payments.  Coordinates billing function to be sure all are done correctly and in a timely manner.  Prepares Health Insurance Claims (HICA) forms for billings that cannot be transmitted electronically.  Re-bills and forces claims for any charges not received.  Keeps files on claims secure and files office copies of claims already paid for record and auditing purposes.  Maintains a tracking system of all claims submitted to ensure payments are received within acceptable or contracted timeframes.  Attends all meetings and trainings pertinent to insurance which may include Medicaid, Medicare, and third-party insurers.

-Serves as a key holder for receiving room, co-lead in processing, opening, and distributing US mail and courier mail. Distribute daily mail. Takes mail to Post Office. -Serves as back up as necessary to the switchboard operator.  Provides general information as requested by clients. Responsible for making appointments, reviewing proper computer screens to determine availability of appointments and selecting the most desirable time and date. Cancels appointments as requested by client or clinic changes. Providing general information and resources to our community as needed/requested.  -Serves as a back up to client services as necessary. Interviewing all clients for the purpose of obtaining pertinent information as appropriate. Utilizing J-Tech as an electronic client sign in flow system.  Screens and schedules client’s appointments for all medical health clinics. Assists in preparing clients' medical records for scheduled clinic visits.  Obtaining documentation of accurate demographic information in the proper computer screens upon intake.  Scanning necessary documents such as Photo lDs, custodial papers, Court Orders, required signature pages per policy and procedures.  Responsible for making appointments and cancelling appointments as requested by client and/or clinic changes. Prepares clinic encounter in advance with client information, appropriate forms, and insurance documentation for types of service.  Answers telephone for incoming calls.  Attends all meetings and mandatory trainings.

Serves as assistant and back up to Chief Deputy Registrar.  Duties include but are not limited to answering questions, preparing copies of birth and death certificates, reviews, inspects for errors, legibility, required signatures and signs Death, Fetal Death forms that are not completed in EDRS.  Authorizes, certifies, and documents certificates for issuance.  Responsible for making local file copies of original certificates, mailing original certificates to Office of Vital Statistics in Jacksonville.  Files burial transit permits according to date of death.  Confirms eligibility and issues birth certificates and death certificates using the e vitals system.  Attends all meetings and mandatory trainings. 

Other related duties as required.  Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities.

Required Knowledge, Skills, and Abilities:

• Knowledge of the principles and techniques of effective communication.
• Knowledge of office procedures and practices.
• Knowledge of basic arithmetic.
• Ability to deal with the public in a tactful, courteous and effective manner.
• Ability to speak clearly and correctly.
• Ability to listen effectively.
• Ability to record and evaluate data relating to applicant employment or assistance for health care or community services.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to applicant employment or assistance for health care or community services.
• Ability to review data for accuracy and completeness.
• Ability to organize and maintain filing systems.
• Ability to perform basic arithmetical calculations.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum – Currently employed with the Department of Health.

Preferred – One year experience in Accounts receivable or Accounts payable.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7551 Forest Oaks Boulevard Spring Hill, FL 34606

300 S Main Street Brooksville, FL 34601

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

· Annual and Sick Leave benefits;

· Nine paid holidays and one Personal Holiday each year;

· State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

· Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

· Flexible Spending Accounts;

· Tuition waivers;

· And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.