FINANCIAL MANAGER I - 64080825

 Pay Plan: [[custSubGroup]]

Total Compensation Estimator Tool

Your Specific Responsibilities:

This is a highly responsible, professional supervisory position that provides oversight and management of the Procurement Unit within the Division of Public Health Statistics and Performance Management. More than 50% of the incumbent's time is devoted to supervisory responsibilities, including communicating with, motivating, training, and evaluating employees; planning and directing their work; and exercising authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees (or effectively recommend such actions). The incumbent also develops performance expectations, conducts regular performance discussions with staff, completes performance reviews, manages vacation and work schedules to ensure proper coverage, and approves timesheets.

Primary Responsibilities:

Supervision and Team Leadership: Directs and supervises procurement management staff, fostering a high-performing team aligned with strategic procurement goals. Promotes high standards of customer service, ensures quality work products, and provides technical assistance to enhance procurement outcomes.

Strategic Direction and Compliance: In collaboration with Division leadership and program managers, sets the strategic direction for the Procurement Unit, aligning activities with organizational priorities, Department policies, and compliance with Chapter 287, Florida Statutes (State Purchasing Statute), and all related rules governing procurement. Ensures all procurement activities adhere to statutory requirements to promote fair and open competition, transparency, and accountability.

Procurement Process Management: Directs, assists, and manages procurement processes for Division programs, ensuring efficient, transparent, and compliant acquisition of commodities and contractual services in accordance with Chapter 287, Florida Statutes, and applicable Department rules. Collaborates with Division, Bureau, Office, and program staff to develop procurement strategies, solicitations, and related actions that fully comply with statutory competitive solicitation processes, thresholds, and exceptions. Resolves procurement issues promptly to support program objectives while maintaining adherence to state purchasing statutes. Disseminates procurement information (including deadlines, policy updates, and statutory requirements) to Division management and procurement staff.

Division Procurement Liaison: Serves as the Division's primary Procurement Liaison with the Department’s Central Purchasing Office. Provides guidance, technical assistance, and support to procurement managers across all Division programs on policies, processes, and best practices, Ensures all Division procurement activities maintain full compliance with Florida Statutes and Department policies.

Contract Management: As a trained Contract Manager (per Section 287.057(14), Florida Statutes), serves in this capacity for the Division. Acts as lead contract manager for specific Division contracts, as assigned by the Division Director, ensuring all contract activities comply with statutory requirements.

Records Management: Serves as the Division's Records Management Liaison Officer (RMLO).

Process Development, Tracking, and Continuous Improvement: Assists in developing and implementing internal processes, workflows, and standardized protocols for tracking procurement, contract actions, and invoice payments, ensuring alignment with Chapter 287, Florida Statutes, Department policies, and other statutory/regulatory requirements. Maintains and updates the Division's procurement tracking system to enhance accountability, streamline operations, and support timely monitoring. Analyzes procurement and contract operations to identify opportunities for efficiency gains, including through automation tools (where feasible) and performance metrics; regularly reviews key performance indicators (KPIs) such as turnaround times, error rates, and other contract management benchmarks to drive data-informed enhancements. Collaborates with cross-functional teams and stakeholders to pilot new initiatives, gather feedback, refine approaches, document best practices, and foster a culture of continuous improvement that aligns with departmental goals and promotes regulatory compliance. Routinely meets with supervisor to discuss progress, challenges, and recommended improvements as requested.

Quality Assurance, Training, and Technical Support: Conducts procurement and contract folder reviews for thoroughness, accuracy, and compliance with Chapter 287, Florida Statutes. Acts as subject matter expert to staff in developing and processing procurement and contractual agreements in accordance with state purchasing statutes. Provides technical assistance to procurement and contract managers in resolving issues related to invoice processing and contract monitoring (fiscal, administrative, and programmatic). Prepares and delivers training to procurement managers to ensure understanding of processes, identification of efficiencies, timely submission/completion of contract deliverables, and compliance with purchasing statutes and rules.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

The incumbent must have thorough knowledge of Florida public procurement laws and practices, including Chapter 287, Florida Statutes (Procurement of Personal Property and Services), related rules, competitive solicitation processes (ITBs, RFPs, RFQs), thresholds, exceptions, and contract administration requirements under Section 287.057(14); state purchasing policies, MyFloridaMarketPlace (MFMP) or equivalent systems, vendor management, and central purchasing coordination; contract management best practices (negotiation, monitoring, invoicing, amendments); records management principles; performance metrics, KPIs, process improvement methods, and quality assurance in procurement operations; and supervisory principles including performance evaluation, staff development, and disciplinary processes.

Key skills include strong supervisory and leadership abilities to direct, motivate, train, and evaluate a procurement team while fostering high performance and customer service; analytical and problem-solving skills to identify inefficiencies, resolve complex issues, and recommend data-driven improvements; excellent organizational and time-management skills to track procurement/contract lifecycles and meet statutory deadlines; proficient negotiation, verbal/written communication, and interpersonal skills for effective collaboration, training delivery, and technical guidance; technical proficiency in Microsoft Office (especially Excel), procurement tracking systems, and automation tools; and meticulous attention to detail for conducting reviews, audits, and ensuring compliance.

Qualifications:

Minimum Requirements:

• Ability to supervise teams, delegate tasks, and foster collaboration. Motivates staff to meet deadlines and maintain quality standards
• Ability to interpret and apply complex statutes, rules, and policies; provide expert technical assistance; and resolve procurement/contract issues promptly to support program objectives.
• Knowledge of management principles and techniques
• Ability to determine work priorities and adjust when necessary
• Ability to assign work, track progress, and ensure proper completion of work assignments
• Ability to communicate in a professional manner and offer solutions to complex problems to increase the efficiency and processes of the Division and Department
• Ability to establish and maintain effective working relationships with others
• Ability to solve problems and make decisions
• Ability to formulate policies and procedures
• Ability to work independently and in a team environment
• Knowledge and skill in Excel and Microsoft Word

Preferred Requirements:

• Certification as a Florida Certified Contract Manager (or willingness/ability to obtain/maintain per statutory requirements).
• Experience obtaining or pursuing Florida Certified Contract Negotiator certification.
• Prior supervisory experience in state government procurement or related public sector roles.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health

4052 Bald Cypress Way

Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.