Finance and Purchasing Coordinator

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Finance and Purchasing Coordinator 
Job Title: Program Specialist V 
Agency: Dept of State Health Services 
Department: Pharmacy Branch 
Posting Number: 13102 
Closing Date: 04/29/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Group: TEXAS-B-21 
Salary Range: $4,523.16 - $7,253.83 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1111 W NORTH LOOP 
Other Locations:  
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

Brief Job Description:

The finance coordinator performs advanced (senior-level) consultative services and technical assistance work. Work involves performing complex program management, fiscal and procurement responsibilities, forecasting, and analysis for the Pharmacy Unit. Serves as back-up to the Analysis and Finance team lead. Responsible for HIV, STD, and TB drug purchases, monitoring expenditures, and maintaining appropriate inventory. Provides consultative guidance and technical assistance to staff and stakeholders. Implements new procedures to accomplish necessary tasks using the federal and state immunization systems.  Recommends new processes and procedural changes related to legislation, changes in program requirements, and ongoing process improvement methods.  Provides data analysis and routine or special reports for Performance Measures, grants, and state legislative requests. Assists in maintaining communication with key stakeholders.  Works under limited supervision with considerable latitude for the use of initiative and independent judgment.  

ESSENTIAL JOB FUNCTIONS:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Essential Job Functions (EJFs):

EJF1: (35%) Oversees the performance of the funding and ordering processes related to HIV, STD, and TB medication accountability and management in the Pharmacy Unit. Oversees and monitors performance reports related to drug purchasing and forecasting and expenditure tracking for the Pharmacy. Recommends appropriate process and policy change. Ensures drug availability and funding projections are adjusted throughout the month to account for order fluctuations. Oversees and submits medication accountability reports monthly. 

EJF2: (25%) Oversees daily and special drug orders according to state and federal guidelines. Processes orders as necessary for shipment to/from the vaccine distributor and providers. Oversees the Pharmacy HIV, STD, and TB inventory to maintain recommended stock levels. Ensures data is appropriately maintained in the CAPPS Financial (CAPPS FIN).  Works with various internal stakeholders regarding drug contracts, drug purchasing, inventory issues, and the Pharmacy Inventory Management System (PIMS) software. Oversees the Pharmacy purchasing, management, and allocation process. Project Management: Assists and leads division projects related to priority initiatives, HR, workflows, and process improvements. Tracks status and complies reports for the ADC.

EJF3: (15%) Works with HIV, STD, and TB programs to request appropriate quarterly and yearly budget allotments based on trends. Maintains accurate and up-to-date data on expenditures and balances by vaccine type and fund.  Ensures budgets are spent appropriately throughout the year in accordance with state and program guidelines..  

EJF4: (10%) Serves as back-up to the Analysis & Finance group team lead. Provides consultative services and technical assistance. Analyzes current operations and determines need for improvements in work systems and procedures. Provides consultative guidance and technical assistance to staff in the integration of new methods to accomplish necessary tasks using CAPPS Financials, Pharmacy Inventory Management System, and Microsoft Excel.

EJF5: (10%) Provides data for performance measures, grants, and state legislative requests including exceptional item requests. Responds to data inquiries regarding ordering, shipping, and inventory trends. Provides data analysis, cost estimates, and reports as requested. May assist with meetings, trainings, and developing policy/procedure manuals as needed. 

EJF6: (5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

 Knowledge, Skills, and Abilities (KSAs):

Knowledge of:

Knowledge of public health program practices, principles, and techniques.

Knowledge of state and federal purchasing practices, requirements, and equipment including CAPPS Financial.

Knowledge of data analysis and reporting.

Skill in:

Extensive PC skills including Microsoft Word, Excel, PowerPoint, and Outlook.

Skill in developing written materials and training.

Skill in developing electronic reports from databases.

Skill in responding to customer inquiries and handling difficult customers in a tactful manner.

Skill in arithmetic, English grammar, and spelling.

Skill in training others.

Ability to:

Ability to gather and analyze data and facts, and to devise solutions to problems.

Ability to function independently with minimal supervision and use good judgement.

Ability to communicate processes and procedures clearly and effectively to others.

Ability to use independent judgment and to plan, organize and coordinate work assignments to meet deadlines.

Ability to establish effective working relationships with supervisory personnel, co-workers and health professionals.

Ability to effectively communicate (both orally and in writing) processes and procedures.

Ability to proofread, edit and compile reports and ensure accuracy. 

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

1. Experience in state and federal purchasing practices and requirements, including CAPPS Financial required.
2. Experience in gathering and analyzing data, to devise solutions to problems required.
3. Experience with Microsoft Word, Excel, PowerPoint, and Outlook preferred.
4. Experience in public health program practices, principles, and techniques preferred.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.  Download the I-9 form