FINANCE & ACCOUNTING DIRECTOR I - SES - 64028095

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DEPARTMENT OF HEALTH – HILLSBOROUGH COUNTY

ADMINISTRATIVE SERVICES – FINANCE AND ACCOUNTING DIRECTOR I – SES

1105 E. Kennedy Blvd. Tampa, FL 33602

Thank you for your interest in career opportunities with the Florida Department of Health in Hillsborough County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

Join an amazing company culture that values employee growth and development at the Florida Department of Health. Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training.  From the moment you are hired, you can begin to grow as a professional and a leader, through strategic planning, internal committees, and project engagement.  There are also many opportunities for continuing education at no cost to the employee.  If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program.  We offer an inspiring and encouraging atmosphere to support you while you work with us. 

The Florida Department of Health (DOH) is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to needed health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations.

Finance & Accounting Director - SES:

This is an independent administrative position within the Finance and Accounting Office that works under the supervision of the Financial Administrator of the Florida Department of Health- Hillsborough County (FDOH-HC). The incumbent in this position directly supervises five staff members in the finance & accounting sections of budget, accounts receivable and accounts payable. This is administrative accounting work directing, planning and organizing the fiscal and accounting functions in a large-sized diversified and comprehensive accounting program.   The incumbent will spend a major portion of time communicating with, motivating, training and evaluating employees and their duties. This position is also responsible for the development, implementation and maintenance of the Department's Approved Operating Budget (AOB). 

Duties and Responsibilities: 

• Directly supervises staff in Budget, Accounts Receivable and Accounts Payable. 
• Plans workloads, workflows, deadlines, work objectives and time utilization with employees. 
• Manages and implements Florida Department of Health, Division of Administration, policy and procedures as they relate to personnel issues such as recruitment, performance evaluations, monitoring and approval of leave and attendance, makes recommendations for promotions and or special recognition and administer disciplinary actions. 
• Coaches and mentors staff as well as provide guidance and direction toward departmental goals and objectives.
• Accurately assesses the efficiencies and deficiencies of operational process.  Follows the guidance of the Performance Management Council (PMC).  Achieves positive performance results. 
• Provides a proactive, systematic method to collect, track, report, and improve customer satisfaction.  Models resonant leadership.
• Supervises the reconciliation of Department records to State Comptroller account ledgers for both expenditures and revenues within the established time frame.
• Oversees research and handles expenditure inquiries, vendor inquiries, and processes internal adjustments.
• Acts as the lead liaison between the State Comptroller and the Florida Department of Health-Hillsborough County.
• Responsible for managing local accounts, under local and state directives.  
• Prepares annual financial statements.  Oversees the Cash Management System, processes payroll reallocations and maintains data warehouse (electronic storage of deposits and disbursements). 
• Maintains Collocated Matrices.
• Prepares Medicaid Cost Report and processes quarterly budget amendments. Gathers and consolidates responses from Program Managers to complete annual Internal Control Questionnaire.  Prepares and submits annual Schedule of Expenditures of Federal Awards (SEFA) report.  
• Completes financial portion of the standard contract review form based on available funding sources.
• Maintains Financial Information Reporting System (FIRS). Prepares the department's annual legislative budget request which includes, but is not limited to, regularly analyzing budgets, making recommendations about corrections and ensures that deadlines are adhered to.
• Oversees the training of Finance and Accounting staff on accounting / fiscal procedures, preparation of travel reimbursement forms, contract payments and all disbursements through Ariba-On-Demand (AOD). 
• Controls and coordinates the custody of assets.
• Provides and maintains training to Program / Department Managers and appropriate staff pertaining to accounting codes, budget spreadsheets and overall fiscal and budget policy, processes and procedures.
• Oversees the production, distribution and filing of all financial reports.
• Provides various requested adhoc reports and/or inquiries into the accounting system to prepare budget and financial analysis.

Serves as the supervisor for a contract manager and monitors compliance with the mandatory requirements in Sections 287.057(13) and 215.422, F.S. as needed.  Serves as a contract manager as required by Section 287.057(13), Florida Statutes (F.S.) for program/division/county health department as needed. 

Required Knowledge, Skills, and Abilities:

• Ability to effectively communicate with various levels of organization.
• Knowledge of accounting or auditing principles, practices and procedures.
• Knowledge of program planning and evaluation techniques.
• Knowledge of the methods of data collection.
• Knowledge of the principles of budget preparation and administration.
• Ability to investigate, review, analyze and evaluate data.
• Ability to prepare and administer budgets.
• Ability to develop, understand, interpret and apply laws, rules, regulations, policies and procedures.
• Ability to conduct short range and long-range project planning studies.
• Ability to write technical accounting and auditing reports.
• Ability to identify, analyze, and review accounting system requirements.
• Ability to develop and conduct training programs based on department’s needs.
• Ability to analyze workflow and implement changes.
• Ability to apply technical innovations to existing systems.
• Ability to establish and maintain effective working relationships.

Minimum Qualifications:

• 3 or more years of professional Management/Supervisory work experience (hiring, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate).
• 5 or more years of Customer Service experience.
• 3 or more years of work experience in Accounting/Bookkeeping.
• 2 or more years of work experience in Budget Management.
• Proficiency in MS Office suite products, especially Excel & Word.
• Valid Florida driver’s license

Preferred Qualifications:

• Bachelors degree in Accounting or MBA (from an accredited college, or university). (Transcripts/Diploma will be required at time of interview).
• Knowledge and/or Experience working in FLAIR (Florida Accounting Information Resource System)
• Knowledge and/or Experience working in FIRS (Financial and Information Reporting System)
• Knowledge and/or Experience working in AOD (Ariba-On-Demand)
• Knowledge and/or Experience working in STMS (Statewide Travel Management System)
• Notary Public Commission.
  
  

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

DOH-Hillsborough Main Building, 3rd Floor

1105 E. Kennedy Blvd, Tampa, FL 33602

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.

Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.