Contract Administrator III

This work unit exists in the Procurement and Contracts Section and provides central procurement and contract formation services to the divisions within the Colorado Department of Public Health and Environment. The Procurement and Contracts Section exists to provide contract and solicitation planning, direction, coordination and oversight to Division leadership, the Division’s programmatic staff and other stakeholders both internal and external to the CDPHE. The Section serves as the subject matter experts on all procurement and contracting development for the department.

This position is a permanent, full-time position that serves as a Contract Administrator. In accordance with the department’s Procurement and Contracts Section contracts and procurement standards, this position performs a full range of contractual, and analysis services to the Department, which includes drafting, compiling and routing full contract packages, compliance drafting and revising statements of work (SOW) that accurately reflect program work plans, reviewing vendor agreements, reviewing redlines to PO and contract terms and conditions, creating purchase orders, reviewing waiver requests, providing consultation and guidance to program staff to ensure understanding and adherence to federal and state requirements, assisting with the development of standards, guidance and tools to support customers, collaborating with assigned Division’s compliance, fiscal, and program staff to efficiently and effectively process contracts, purchase orders, and other agreements in a timely manner, and making recommendations to the program managers to ensure complete and appropriate utilization of funds in contracts. This position maintains a tracking log, drafts correspondence, maintains electronic files, establishes timelines for the programs they support and works with team members when improvements to tools, processes and customer service are needed.

Residency Requirement: 

Class Code & Classification Description: 

Six (6) years of relevant experience in contract administration, contract management, contract monitoring, accounts payable, grant management, fiscal management, or procurement.

OR

A combination of related education in business administration, public administration, finance, accounting, or a closely related field and/or relevant experience in contract administration, contract management, contract monitoring, accounts payable, grant management, fiscal management, or procurement equal to six (6) years.

** This experience must be substantiated within the Work Experience section of your application. 

** "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable).

Preferred Qualifications:

• Experience discerning the technicalities, including language, of contractual agreements

• Experience adapting work to the needs of an organization as they relate to various contracts

• Experience in detecting inaccuracies, ambiguities, or inconsistencies in the design of a contract

• Experience designing and reviewing contracts

• Experience in planning and developing a contract and all the major components of a contract

• Experience with the procurement process

• Experience working with the components of a Statement of Work, including project description, definitions,

• performance requirements/deliverables

• Experience prioritizing work, including planning and organizing work assignments effectively

• Working knowledge of the State Fiscal and Procurement Rules

• Prior experience related to the legal aspects of state contracting or procurement.

Conditions of Employment:

Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

Appeal Rights: 

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

A complete application packet must include:

• A completed State of Colorado application.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at daniel.mckenna@state.co.us or call 303-692-6319.
 
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.